Property Committee - 8 March 2022

Minutes of the Nettleham Parish Council Property Committee meeting
held on Tuesday 8 March 2022 at 7.30pm in the Old School, Small Hall
Present: P Jenkinson (PJ)(Chair), Mrs J Clayton (JC), P McNeill (PM), Cllr J Radcliffe (JR)
Also in attendance: Cllr J Evans, Jane Ashby (FM), Claire Ward (AC) and one member of the public
The meeting commenced at 7.30pm
The Chairman of the Property Committee thanked all for attending.
Public Forum
A resident attended the meeting to draw attention to the current water level in the beck and to enquire about the cause of the increased flow. The chair explained that the beck had recently been thoroughly checked, clearance undertaken where necessary and the relevant authorites consulted. 
026/22.  To resolve to receive apologies and accept reasons for absence received by the Clerk,   
prior to the meeting.  
Committee were advised that apologies had been received from Cllrs D Newsam (DN), Mrs D.Locker (Parish Clerk)
It was proposed, seconded and 
AGREED: To accept apologies and reasons for absence received from Cllrs D Newsam (DN)
027/22 Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations. None
028/22 The notes of the Property Committee meeting held on 8 February 2022 to be approved as the minutes 
It was proposed, seconded and 
AGREED: That the notes of the Property Committee meeting held on 8 February 2022 be approved as a correct record and be signed by the Chairman.  Unanimous
029/22 Financial Matters (FM)
a) To approve/ratify recent and proposed expenditure:
Proposed Expenditure:
Tyson Mowers - £362.70 Annual service of equipment 
It was proposed, seconded and 
AGREED: To approve/ratify recent and proposed expenditure. Unanimous
b) To note the content of the Income & Expenditure report at 28/02/22
The contents of the income and expenditure report were noted
c) To discuss request from Football Club for reduction in rent for period showers not in use. 
Councillors discussed a request from the football club for a reduction in rent for the period when showers were not in use at Mulsanne Pavilion. Councillors agreed that this was a reasonable request and they would make a recommendation to the Parish Council for a rent reduction.
It was proposed, seconded and 
AGREED: To propose to full council that the Football Club be offered a reduction in rent of £300 for the period when the showers were not in use. Unanimous
030/22 Facilities Manager Report
The Facilities manager report had been circulated, the contents noted. The following update was received:
  • ‘No motorised vehicles’ signs have now been put up at both ends of Green Lane.
  • Councillors agreed to monitor the on-going usage of Green Lane before decided whether a bollard at the Deepdale lane end was required.
  • The committee would like to consider wildlife friendly planting options along Green Lane once a Lead Councillor has been appointed in May 2022 and a management plan developed.(Property committee meeting, 7 Dec 2021 – 137/21)
  • Councillors also discussed the installation of a heritage information board on Green Lane.
031/22 Working Groups (15 mins max)
To receive reports as follows:
a) Beck (PJ):
  • Appreciation was expressed for the work that the facilities staff have put into clearing out the beck in recent weeks. They have also been greatly assisted by local resident.
  • A tree leaning over the stream at Danby Hill requires clearing as it is obscuring the cycle path   ACTION FM
  • Currently there is lots of water flowing from the agricultural college working its way into the village
b) Mulsanne Park (DN):
  • The windows have been replaced and paintwork made good. An improvement in the temperature has already been noticed by users of the pavilion.
  • Building regulation application for the refurbishment has been submitted and a building inspector appointed
  • The Parish Council is currently waiting for quotes from contractors for the remainder of the refurbishment work.
  • Showers – the water temperature has improved to the showers following additional works undertaken
c) Field paths (JC):
  • A meeting took place last week and draft notes will be considered at the next meeting of the Property Committee.
  • Walkers appear to remain confused about the correct route of bridleway 147(The Park – Lodge Lane to Mill Hill or BW520/Greetwell Lane), further signage may be required
  • An article has been submitted for the next edition of Nettleham Matters and for Face book.
d) Vicars Wood (JC):
  • An application for work on a sycamore tree has been accepted
e) Bishops Palace/Meadow (DN)
  • The Queens Platinum Jubilee tree is in situ and a ceremony to unveil the plaque will take place soon on a Saturday or Sunday morning. 
  • Parish Councillors, Woodland Trust representatives and a photographer to be invited to attend.    ACTION FM
f) Allotments (PM)
  • Nothing to report
g) Swathe (PM)
  • Meetings have been arranged with potential designers ACTION PM
  • Quotations for the design will submitted for consideration by mid-April.
032/22 Tree matters - update (JR)
  • Lead councillor is planning to do a tree inspection now the ground is firmer.      ACTION JR
  • The Councillors expressed their thanks to the Lead Councillor for sustainability for undertaking the additional tree planting at Mulsanne Park.
033/22 To appoint Lead Councillor for Old Quarry wild flower project
Following discussion, it was proposed, seconded and 
AGREED: To appoint Cllr Jenkinson as Lead Councillor for the Old Quarry wild flower project. For 3 - Abstention 1
034/22 To consider whether to replace rotten fencing around Royal Oak, Bishops Meadow (FM)
  • Councillors discussed the condition of the fence around the Royal Oak in Bishops Meadow and agreed that now that the tree is well established a fence is no longer required.
  • The sign has been renovated and will be replaced.
  • The remaining fencing will be recycled and used to create a fence around the Queens Platinum Jubilee tree.       ACTION JA
035/22 To consider recommendation to enter ‘East Midlands in Bloom’ competition (FM)
Councillors considered the recommendation to enter the ‘East Midlands in Bloom’ competition but felt that it was too late to begin preparations for this year’s competition now. However it’s something they would like to discuss further at the next meeting of the Property Committee.
036/22 Councillors’ Reports/Future agenda items
  • To discuss taking part in ‘East Midlands in Bloom’ competition next year
037/22 Date of next meeting:
The next meeting of the Parish Council’s Property Committee will be held on 5 April 2022 at the Small Hall, Old School, Mill Hill at 7.30pm
Meeting ended at 20.30pm
Assistant Clerk