Minutes - 30 October 2018 - NPC (Budget)
MINUTES OF THE NETTLEHAM PARISH COUNCIL PROPERTY COMMITTEE ANNUAL BUDGET MEETING
HELD ON MONDAY 30 OCTOBER 2018 AT MULSANNE PARK PAVILION NETTLEHAM
Present: Cllrs J Hill (chairman), J Evans (ex officio), J Clayton, J Downs and R Porter. and one member of the public - also in attendance: F Stanford, Facilities Manager.
91/18 Apologies for absence – Cllrs J Siddall, T Williams and M Spencer
92/18 Declarations of interest – Cllr Clayton as a user/hirer of the Old School hall
93/18 Approve draft minutes of the Property Committee Meetings on 4th September 2018 – duly approved and signed as a correct record and JH gave the following update:
- Old School car park - maintenance regime still to be established
- Grasscutting Contract review meeting with contractor scheduled for 06.11.18
- Green Lane – up to 3,000 bluebell bulbs to be planted by the scouts next Sunday (04.11.18)
- Pavilion kitchen refurbishment - dialogue ongoing with Sports Clubs
- Van to be delivered tomorrow (31.10.18)
94/19 Review of Financial Performance to date
Financial performance to date is now a standard item on the Property Committee agenda and reviewed at every meeting – with no exceptions to report will be reviewed again at the next Property Committee meeting (04.12.18).
95/18 2019/20 Proposed revenue budget
The Committee reviewed the papers outlining the revenue budget proposals for 2019/20 on the Property Committee areas of activity and the following amendments proposed:
- Increase in Old School and Pavilion Room Hire Rates (approx.10%) and Burial Fees (Approx.7,5%) agreed – allotments plot rent to remain at £25/plot
- Salaries and wages allocations across budget heads had been reviewed and re- scheduled
- Need to consider justification for increasing hire rates and fees – particularly room hire rates (10%) and how it is communicated to the hirers
- Need to reconsider non Nettleham resident burials policy
- Old School income adjusted to reflect 10% hire rates increase – indicating cost neutral expenditure and income
- Old School Security - increase from £50 to £1,500
- Travel Expenses £500 in explanatory note needs reducing to £100
- No Speed Reduction Project allocation for next year – take out the £900
- Reduce the Community Events budget from to £500 to £200
- Rename Church Lights/Clock to Church External Lights Contribution
- Create new Budget Heading for Village Hall to include roof loan cost and future ‘expenses’
- Reduce Village Facilities Weedspraying from £2,300 to £1,300
- LCC verge grasscutting contribution is now £1,610
- Bishops Palace wages allocation of £1,454 not added to the total expenditure allocation - reinstate
- Fieldpaths grasscutting – reduce from £1,400 to £1,100
96/18 2019/20 Proposed Capital Budget
The Committee reviewed the papers outlining the capital allocation proposals and noted anomalies in the proposed allocations for 2019/20 and the following was agreed
- Reduce Swathe (Burial Extension) allocation from £5,000 to £3,000
- Reduce Permissive Paths allocation from £900 to £500
- Increase capital allocations by a nominal 10%
- JE and FS to meet on 31.10.18 to review and adjust the figures accordingly
Post Meeting Note
JE and FS met as agreed and the following allocations confirmed:
- Swathe Budget reduced from £5,000 to £,000
- Permissive Paths Budget reduced from £900 to £500
- Equipment Budget of £1,000 removed (will be absorbed in revenue budget headings)
- Old School Boundary Wall: £2,805
- Old School Capital Projects: £1,375
- Mulsanne Park Capital Projects: £6,930
- Bill Baileys Capital Projects: £5,775
- Mulsanne Park Play Equipment: £3,980
- Tennis Court Long Term Maintenance to remain at £1,250
The 5 Year Capital Plan will be reviewed at a Property Committee Meeting
Suspend Standing Orders
At 9.50 it was unanimously agreed to suspend standing orders to enable the following two agenda items be considered
97/18 Additional items
97/18.1 Waste Bins – Cost of new waste bins noted and agreed to give Facilities Manager full authority to replace or provide additional bins within the village as required
97/18.2 Bill Baileys Proposed Play Area Extension – RP presentation noted and following consideration of the ‘Issues to be considered’ confirmed that:
- The two Memorial Tree donators (trees will be in the proposed play area) informed of the proposals (positive response to date)
- Future tree growth can be managed and will have minimal impact
- Planning permission yet to be confirmed – general consensus ‘probably not’
- Blind spots (re anti-social behaviour) not felt an issue
- Equipment although predominantly climbing, addressed the outcome of the village questionnaire. It was agreed that it was a good balance
- Cost reasonable – general thought was that it would have been more expensive
- Surface water drainage not a real issue – the potential for water retention in the NE sector after prolonged heavy rain can be managed
- Neighbours will be consulted – either directly and through the planning process (if required)
- Confirmed that proposals for Mulsanne Park (see next item) will address other possible equipment requirements
- Insurance implications to be reviewed
- Agreed that the proposals overall respond positively to the village survey.
JH thanked RP for an excellent presentation
It was subsequently agreed that up to £20,000 be allocated from Nettleham Parish Council ‘Bill Baileys Capital Projects’ reserve towards this scheme – the balance of the cost coming from grant aid which will now be pursued.
98/18 Future Agenda items
RP requested initial Mulsanne Park Play Area Upgrade/Extension proposals be considered.
99/18 Date of next meeting
Tuesday 4 December 2018 – 7.30 pm Old School Small Hall.
The meeting closed at 10.25 pm