Property Committee October 2023




Present: Cllr D. Newsam (Chair), Cllr P. McNeill (PM), Cllr C.Johnson (CJ), Cllr A.Crook (AC),        Cllr C.Payne (CP)

Also in attendance: Cllr A. White(AW), Jane Ashby (FM), Claire Ward (AC)

Councillors not present: Cllr A.Henderson (ex oficio)


The meeting commenced at 7.15pm


1.   To resolve to receive apologies and accept reasons for absence – None

Apologies were noted from Cllr A.Henderson (ex oficio)

It was proposed, seconded and

RESOLVED: to accept the apologies for absence. 


2.   Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations             None


3.   The notes of the Property Committee meeting held on 12 September 2023 to be approved as the minutes 

It was proposed, seconded and

RESOLVED: to approve as a correct record the notes of the Property Committee meeting held on 12 September 2023 and to authorise the Chairman to sign as the official minutes. The Chairman duly signed the minutes.


4.   Financial Matters – (FM)

a).  To approve/ratify recent and proposed expenditure



Bigham Ground Services       £915.80           Repairs to Mulsanne Play Area surfaces.                                             

Waitrose                                  £12.50             (August 23) fuel for mowers etc.                                                          

Timpson                                  £33.33            8 Keys for new lock MP                                                                        

Lidl                                          £19.99             Replacement kettle PO                                                                         

Waitrose                                  £13.33             Fuel for mowers etc.                                                                             

Elan City                                 £114.12           Additional mounting bars for SID                                                        

Amazon                                   £19.16             Replacement battery for urinals flush system                                        

Mark Cropper                          £730.00           Tree work


It was proposed, seconded and

RESOLVED: to approve/ratify recent and proposed expenditure


b).  To consider the income and expenditure report as at 28/09/23 – noted


5.   Facilities Manager Report (for information only) - noted


6.   To discuss working groups

a).  Running of Working Groups

Councillors were advised that Working Group lead councillors should approach former members of working groups (usually volunteers) to check their continued availability. The MPUG are meeting on Monday 16 at 7pm.

Lead councillors are politely requested to organise their own meetings and contact the office (reception) to check the availability of a suitable venue. The frequency of meetings varies depending on the group; however the following is a suggested minimum number of meetings per annum. 

  • Beck WG 4 pa
  • Bishops Palace/Meadow, Burial ground & Swathe 2pa
  • Allotments 1pa
  • Field paths 2pa
  • Green Lane, Trees & Vicars Wood 1
  • Play areas 2pa
  • Buildings & Car parks 4pa
  • MPUG 4pa


b).  Changing the name of the Beck Working Group

Councillors discussed the proposal to adopt the name ‘Beck and Flood Resilience’ working group

It was proposed, seconded and

RESOLVED: to approve the change of name to ‘Beck and Flood Resilience’ working group



7.   To discuss Correspondence from Nettleham FC Executive committee

Councillors discussed the letter from the Executive committee, Nettleham Football Club. The committee welcomes the installation of CCTV and suggest that it could be a tool in the ongoing battle with irresponsible dog owners, who continue to allow their dogs off the lead resulting in frequent and potentially hazardous fouling of the pitches and surrounding areas. 

It is noted that Cherry Willingham Parish Council have signage in place at their Cricket ground and play park instructing NO DOGS ALLOWED, and that people breaking these rules will be prosecuted. Its well known locally that their residents adhere to this. Additionally, some Parish Councils provide poo bags at appropriate access points for those who find they have come out without one.

A three-stage plan was suggested:

i). All relevant signage is to be reviewed and if necessary, replaced/enlarged/enhanced or repositioned                                                                                                                  ACTION FM

ii). Cllr White will write an article for Nettleham Matters and FB describing how serious this issue has become and the genuine risk that contact with dog faeces presents to children in particular.                                                                                                                ACTION AW

iii). The WLDC enforcement officer has already been consulted and recommended pursuing the first two actions, before involving the enforcement officer if the situation has not improved. 

iv). Contact Cherry Willingham PC to find out how are they policing the exclusion of dogs from their pitches and play areas.                                                                                               ACTION AW


8.   To discuss additional cuts to the Grass cutting schedule for this year

Councillors discussed the grass cutting schedule, there is one remaining grass cut in the current schedule of 13. Because the grass is still growing so vigorously it has been suggested that a further cut may be required in November. The grass cutting budget should be able to support this additional expenditure.

It was proposed, seconded and

RESOLVED: to recommend to full council that an additional grass cut is scheduled for November due to the current rate of growth. 


9.   To discuss setting a date for the Village inspection

This is an annual inspection undertaken by the Property Committee either on one day or over several days.

Availability was discussed and the chairman agree to circulate a list of potential dates    ACTION DN



10.   To discuss increasing the Monetary Levels for obtaining quotes

Currently when seeking contractors to undertake work for the PC up to the value of £25000, three quotes are required which on occasions has caused delay in getting repairs and improvements undertaken. Councillors discussed altering the monetary levels for obtaining quotes as follows:

£0-£2000k - I quote required

£2001 - £10000 2 quotes required

£10001 - £25000 3 quotes required


It was proposed, seconded and

RESOLVED: to recommend to full council increasing the Monetary Levels for obtaining quotes as follows £0-£2000k - I quote required, £2001 - £10000 2 quotes required, £10001 - £25000 3 quotes required



11.   Councillor reports/Future Agenda items

  • Play equipment (DN)


12.   Date of next meeting: 

The next meeting of the Parish Council’s Property Committee will be held at Mulsanne Pavilion, Field Close on 7 November 2023.




Meeting closed at 8.30 pm