Property Committee September 2023
NETTLEHAM PARISH COUNCIL
MINUTES OF THE PROPERTY COMMITTEE MEETING
HELD AT THE OLD SCHOOL, NETTLEHAM
ON TUESDAY 12 September 2023, AT 7.15 PM
Present: Cllr D. Newsam (Chair), Cllr P. McNeill (PM), Cllr A.Crook (AC), Cllr C.Payne (CP).
Also in attendance: Cllr A. White, Jane Ashby (FM), Claire Ward (AC), plus three members of the public
Councillors not present: Apologies from Cllr C. Johnson (CJ)
Commencing at 7.15pm
Public Forum
The Chairman welcomed all in attendance.
i. A resident raised concerns about the Burial ground extension – specifically the extent of tree works planned to take place immediately including extensive reduction of the tree belt on western side. Whilst some clearance is necessary the council is urged to clear vegetation in stages to preserve the habitat for as long as possible. In particular the bramble patch, which was planted for the benefit of wildlife and villagers. Preserving the existing natural habitat for as long as possible is better for wildlife and would spread out expenditure.
ii. A resident attended the meeting to discuss the future management of the beck, which is a lovely feature but also a potential flood risk for residents and businesses in the vicinity. The suggestion was made that the Beck working group should incorporate flood mitigation and address the following points:
- Increased liaison with Witham Internal Drainage Board
- Ensuring riparian duties are met
- Commissioning a professional hydraulic assessment to inform decision making
- Seek and develop additional soak aways
- Advice to homeowners and businesses on flood mitigation and potential sources of funding
- Work closely with emergency planning group to prepare for, and deal with flood events
- Adopt the name ‘Beck and flood resilience’ working group
The meeting commenced at 7.30pm
1. To resolve to receive apologies and accept reasons for absence
Apologies were noted from Cllr C.Johnson
It was proposed, seconded and
RESOLVED: to accept the apologies for absence.
2. Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations None
3. The notes of the Property Committee meeting held on 4 July 2023 to be approved as the minutes
It was proposed, seconded and RESOLVED: to approve as a correct record the notes of the Property Committee meeting held on 4 July 2023 and to authorise the Chairman to sign as the official minutes. The Chairman duly signed the minutes.
4. Financial Matters – (FM)
a) To approve/ratify recent and proposed expenditure
PROPOSED EXPENDITURE
EKM Play services £1812.60 Re-align 3 gates at Bill Baileys
HCG £1440 Mulsanne Pavilion convert showers to mains feed.
RATIFICATION OF EXPENDITURE
Aegis £127.20 Replacement Intruder external sounder
Second Element £288.00 Proposal to Remove Tanks conversion to mains water
James Heath £510.19 Installation of Fan in bar and replacement box for footpath lights
Tyson Mowers £119.99 2 in 1 extending hedge trimmer
TR Weston £24.00 Bench Security bolts
EKM play services £204.00 Repairs to Sputnik in Bill Baileys
Tyson Mowers £21.00 Strimmer line and Oil
Amazon £86.40 Assorted cable ties and Safety Gloves x 24
Lindum Fire services £144.50 Annual fire equipment service MP/OS/PO
MKM £24.40 New internal door lock at Mulsanne Pavilion
A&E Tree services £660.00 Cut back and Trim hedge from property in Bill Baileys
RPN plumbing £134.40 Fitting of 12 taps at the OS Toilet’s plus ATAP washers
Lincoln Security £102.00 Annual Intruder Alarm Service Parish Office
It was proposed, seconded and
RESOLVED: to approve/ratify recent and proposed expenditure
b). To consider the income and expenditure report as at 31/08/23 – noted
- Councillors request that future expenditure reports show expenditure without VAT ACTION FM
- Check expenditure code 1113 Parish office rent listed as £50 (correct fee is £1) ACTION FM
5. Facilities Manager Report (for information only) - noted
6. To receive report on the Swathe Burial Extension
A meeting took place on 4 September to discuss estimates for tree work to be undertaken in the Swathe, resulting in a recommendation to be brought to Parish Council on 26 September. It is likely that the installation of the path will be done in stages.
Tree work will ideally take place during the October half term to minimise the impact on the junior school. Formal agreement regarding access has not yet been received. ACTION FM/PM
A Swathe management plan is currently being developed ACTION PM
7. To discuss Working Groups
Councillors discussed the format of the Property Committee working groups.
i. Swathe, quarry, Bishops Palace and meadow – PM
ii. Field paths – CJ/CP
iii. Green lane, trees & Vicars wood – CJ/CP
iv. Beck - PM /Cllr A. Simpson (co-opted)
v. Play areas – AC
vi. Buildings and car parks – AC
vii. MPUG – DN/Cllr A. Henderson (co-opted)
viii. Allotments – PM
It was proposed, seconded and
RESOLVED: to recommend to full council an updated list of 8 Property Committee working groups. ACTION DN
8. To discuss Speed Awareness in the village
A meeting has taken place with Graham Butler, LCC Road safety officer to discuss speed reduction initiatives for the village. The most effective intervention is usually the electronic speed indicator device (SID) alongside the formation of a neighbourhood speed awareness group, if sufficient volunteers come forward. Graham suggested that Nettleham could combine with adjoining villages to make this happen.
Additional posts for permanent solar powered SIDs are to be installed on Deepdale Lane and Lodge Lane. The SID will be installed on Lodge Lane once the new speed limit is confirmed.
i. It was proposed, seconded and RESOLVED
- to recommend to full council to explore the setting up of a neighbourhood speed awareness group (ACTION DN)
ii. It was proposed, seconded and RESOLVED
- to recommend to full council the purchase of 2 further Radar Speed Signs (EVOLIS Vision - Solar Version USB/Bluetooth) at a cost of £2250.00 each plus VAT (approx.) (ACTION DN/FM)
9. To discuss Co-op planters
Councillors discussed the maintenance of the planters alongside the Coop in particular whether these should be added to the contract with Rudies Roots or maintained by facilities staff.
The Parish Council previously discussed claiming ownership of the land beside the Co-op in March 2023. It was resolved to maintain the planters, but not to pursue legal responsibility for the area.
See Parish Council meeting 21 March 2023 item 050/23 (e)
10. To discuss NPC Draft Tree Policy Document
Councillors discussed the draft tree policy and made some suggestions for amendments including that the policy should be flexible enough to accommodate advice given by experts regarding the management of trees in the village. ACTION CLERK
11. To discuss this year’s Christmas tree for the Village Green
It is anticipated that the Christmas tree for the green this year will cost in the region of £1500. Councillors discussed whether it would be appropriate to invest in a reusable tree, which are becoming increasingly popular. The initial outlay would be significant but would be recouped over the next 2-3 years.
It was proposed, seconded and
RESOLVED: to recommend to full council a review of alternative Christmas tree options
12. Councillors’ Reports/Future Agenda items
Play Equipment, Bus Shelters – to be discussed at full council.
13. Date of next meeting:
The next meeting of the Parish Council’s Property Committee will be held on 3 October 2023.
Meeting closed at 9 pm