Minutes 19 December 2023
NETTLEHAM PARISH COUNCIL
MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT MULSANNE PAVILION, NETTLEHAM ON TUESDAY 19 DECEMBER 2023, AT 7.30 PM
Present: Councillors: Cllr Mrs A. White (Chairman), Cllr A. Henderson, Cllr P. McNeill, Cllr D. Newsam, Cllr J. McGuire, Cllr T. Crook, Cllr C. Johnson, Cllr. C Payne
Also in attendance: Cllr J. Barrett (West Lindsey District Council), Lucy Waller (Clerk), 2 members of the public.
Councillors not present: Cllr J. Healy, Cllr A Simpson
Prior to the public session the Ray Sellars Community Award 2023 was awarded to Lulu Wood in recognition of services to Buddies Dementia Café.
The public session commenced at 7:20pm
In addition to the previously circulated report Councillor Barrett updated members regarding the Riseholme Campus, recent flooding issues and the former R.A.F base at Scampton.
Members also noted that the Blue Plaque had been installed on the former Institute building.
On behalf of the Parish Council Councillor White thanked Councillor Barrett for his work on behalf of the village.
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The meeting commenced at 7.30pm
1. To RESOLVE to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.
Apologies were received from Councillor A. Simpson, and it was RESOLVED to accept the reasons for the apologies. Apologies were also noted from Councillor F. Brown of West Lindsey District Council and Councillor J. Brockway of Lincolnshire County Council.
2. To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None received.
3. To RESOLVE to approve the notes of the Parish Council’s Meeting held on 21/11/23
It was RESOLVED to approve the notes of the Parish Council’s Meeting held on 21/11/2023as the minutes of the meeting.
4. To NOTE the Clerk’s report.
Members noted the report.
5. Planning Matters
a). To RESOLVE responses to West Lindsey District Council in relation to the following planning applications: -
147650 2 Field Close, Nettleham, planning application for ground floor flat roof extension to form kitchen, lounge, utility, wc and garage.
No objections / comments.
147509 8 Larch Avenue Nettleham, planning application for single storey extension to front of property
No objections / comments
b). To NOTE the responses submitted to West Lindsey District Council under delegated duties since the last council meeting.
Councillor White provided a verbal introduction and members noted the response.
6. Property Committee
To NOTE the contents of the Property Committee meeting notes of 05/12/2023.
Members noted the notes of the meeting.
To RESOLVE to cancel the Property Committee meeting scheduled for 02/04/2024.
Due to staff and Councillor absence, it was RESOLVED to cancel the Property Committee meeting scheduled for 02/04/2024.
Action Point: Published schedule of meetings to be amended to reflect cancellation.
7. Working Groups:
a). Climate Change
To NOTE the notes of the meeting 13/11/2023
Members noted the notes.
To RESOLVE to adopt the updated Climate Change Strategy.
It was RESOLVED to adopt the updated Climate Change Strategy
b). Speed Monitoring
To RESOLVE to appoint a Speed Monitoring Working Group (Terms of Reference to be agreed).
It was RESOLVED to appoint a Speed Monitoring Working Group with Terms of Reference to be agreed.
Action point: Draft Terms of Reference to be prepared.
c). General
To RESOLVE if the notes and agendas of Working Groups are to be published on the council website.
Following discussion, it was RESOLVED not to publish the agendas and notes of Working Groups on the Council’s website.
8. Correspondence received requiring a RESPONSE, or to be NOTED:
a). Archer survey results Greetwell Lane, Nettleham
Members noted the correspondence. It was highlighted that the Lincolnshire Road Safety Partnership would undertake speed monitoring exercises at suggested locations on request. It was suggested that a request be made regarding Washdyke Lane and Lodge Lane
b). Police Priorities
Members noted the correspondence.
c). Scampton, Inter Parish Meeting
Members noted the correspondence, and it was agreed that Councillors White, McGuire and McNeil would attend the upcoming meeting.
d). Flooding in Nettleham
e) Membrs noted the correspondence, and it was agreed to write to Anglian Water, The Environment Agency and East Mercia Rivers Trust regarding flooding and sewage issues in Nettleham.
Action Point: Letters to be sent.
f). RAF – Cobra Warrior
Members noted that the RAF training exercise had been cancelled after the publication of the meeting agenda.
g). Reepham Neighbourhood Plan
Members noted the correspondence.
9. Financial Matters
a). To NOTE AND RATIFY the pre-approved payments made since the last meeting and to RESOLVE to approve the schedule of future payments.
Members noted and RESOLVED to ratify the payments made since the last meeting and RESOLVED to approve the payment of the outstanding invoices as detailed in Appendix A of these minutes.
b). To NOTE the Full and Summary Income & Expenditure Reports as at 30/11/23
Members noted the report.
c). To NOTE the Council’s Bank Account & Earmark Reserves balances at 30.11.23.
Members noted the report.
d). To RESOLVE to approve the addition of Carl Thomas to the Bank Mandate
It was RESOLVED to add Carl Thomas to the Bank Mandate
e). To NOTE the Interim Internal Auditor’s Report
Members noted the report, and it was highlighted that there were no issues to address.
f). To CONSIDER quotations received for Mole Control and RESOLVE to award the contract.
It was RESOLVED to award the contract to Pestcotek on an on-going annual contract for £109 plus VAT per month and to instruct Pestcotek to undertake an initial clearance priced at £149 plus VAT plus £25 plus VAT for each mole caught.
g). To CONSIDER the appointment of a Finance Committee.
It was agreed to form a Finance Committee with Terms of Reference to be agreed. It was proposed that the membership consist of the Chairmen of the Council, the HR Committee and the Properties Committee in addition to one other Councillor. Councillor McGuire was suggested as the additional member.
Action point: Draft Terms of Reference to be prepared.
10. Date of Next Meeting of the Parish Council/ any Future Agenda Items –arranged for Tuesday 23 January 2024, commencing at 7.30pm (Public session from 7.15pm), in the Mulsanne Pavilion, Field Close, Nettleham.
Members noted the date and time of the next meeting. Use of the Telephone Box near The Green was highlighted for inclusion on the next agenda.
11. To RESOLVE whether to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
It was RESOLVED to exclude the public and press for the following item, in accordance with the Public Bodies (Admissions to Meetings) Act 1960.
Members of the Public left the meeting.
12. To CONSIDER correspondence regarding the rent of the land at Bishops Palace Field.
It was RESOLVED to agree the rental increase of £15 to £275 per annum.
The meeting closed at 20:21pm