Agenda - Parish Council meeting 24 January 2023

Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.  The public may address the council on current matters or issues that may become future agenda items.  Reports from County and District Councillors, representatives on outside bodies and the Police will be given during this time.
1 To resolve to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting
2 Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations (Declaration of any disclosable interest in a matter to be discussed at the meeting and which is not included in the register of interests)
3 Notes of the Parish Council’s meeting held on 20 December 2022 to be approved as minutes 
4 Clerk’s Report on matters outstanding (for information only) 
5 Financial Matters  
a) To Ratify Payments made – 01/12/22 – 31/12/22 
b) To consider the income & expenditure report as at 31/12/22 
c) To consider the Council’s bank account & Earmark Reserves balances at 31/12/22
d) To note the ½ year loan repayment to Public Works Loan board - £7,896 
6 Planning Matters  
a) To receive/ratify recommendations or observations on the following planning applications:-  
1)   22 Washdyke Lane - Mr Scott Robertson - 146002.  Planning application for single storey rear extension, single storey porch extension & first floor side  extension with proposed facade alterations.
2)    Land off Deepdale Lane – Mrs H Guy – 146082.  Planning application for construction of 30no. affordable homes and associated infrastructure -   Phase 2b
3)   Land at A15/A46 Riseholme Roundabout, Riseholme – Venari Fuel Ltd – 146036.  Planning application to erect roadside service area, including a single storey RSA building, eight island petrol filling station forecourt and canopy, electric vehicle charging bays, HGV fuelling facilities, canopy and parking, a drive thru coffee unit and associated development, including car parking, circulation space and new access, picnic and play area, landscaping, drainage infrastructure including attenuation ponds and swales, and boundary treatment.
4)   Lincolnshire Fire And Police Headquarters Deepdale Lane – Lincs Police – 146068.  Planning applicaiton to extend an existing single storey office building.       
b)   Decisions
  • 20 Brookfield Avenue – Mr Jones – 145979.  Application for non-material amendment to planning permission 143573 granted 7 October 2021 - adjustment of the proposed side extension & addition of bi-fold doors to the rear.  Refused 21.12.22
7     Property Committee & Recommendations
a) To consider the contents of the Property Committee meeting notes – 10 January 2023
b) To recommend capital allocations to Earmarked Reserves for 2023-24
8     Personnel & Standards Panel – Recommendations
a)  To adopt Council’s revised Financial Regulations, following review
b)  To approve provision of background information for Parish Council meetings, on the website
9)    Council Matters
a) To receive an update about estimated handover date for allotment site off Scothern Rd
b) To approve the Council’s revised Asset Register
c) To approve the Council’s revised Corporate Risk Register 
d) To consider the Internal Auditor’s report – following audit 
e) To receive an update about the draft Emergency Plan for Nettleham
f) To consider proposals for celebration of the King’s Coronation
10   To receive an update from the Neighbourhood Plan Review Working Group - (CH)
11 To receive an update from the Swathe Working Group – (PM)
a) To approve the Architect’s Swathe burial ground layout plan(s)
b) To provide approval to seek quotations from contractors for works at new Swathe burial ground
12 To receive an update from the Climate Change Strategy Working Group – (RP)
a)  To consider the notes from the Climate Change Working Group meeting held 18/01/23
b)  To discuss tree planting beside the Co-op on Vicarage Lane   (RP) 
13 To receive an update from the Sustainable Travel Working Group – (RP)
14 Correspondence received (including general correspondence received for information)
15 Consultations
a)  To consider submission of response to LCC bus service stakeholder consultation
b)  To consider submission of response to LCC for their 2023/24 budget & council tax proposals
16 Councillors Reports/Future Agenda Items
17 Date of Next Meeting of the Parish Council – has been arranged for Tuesday 21 February 2023, commencing at 7.30pm in the Pavilion, Mulsanne Park, off Field Close, Nettleham
18 To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
19 Closed Session
a) To approve assertions relating to the Council’s Annual Governance & Accounting Return for 2021/22 
     in response to observations submitted, by a resident, to the External Auditors
b)  To provide an update on recruitment of new Councillors 
c)  To receive a staffing update
Mrs D Locker
Clerk & Responsible Financial Officer                                                                  
19 January 2023