Minutes - 26 April 2022 - Parish Council meeting

MINUTES OF THE MEETING OF THE PARISH COUNCIL 
HELD AT THE LARGE HALL, OLD SCHOOL, MILL HILL, NETTLEHAM
ON TUESDAY 26 APRIL 2022, AT 7.30PM 
 
Present: Councillors: Cllr J Evans (Chairman), Cllr P Jenkinson (Vice-Chairman), Cllr Mrs J Clayton, Cllr M Homer, Cllr P McNeill, Cllr Mrs A White, Cllr R Porter, Cllr J Barrett, Cllr A Henderson, Cllr C Higham, Cllr D Newsam
Also in attendance:    Mrs D Locker (Clerk/RFO) 
Councillors not present: Cllr J Radcliffe and Cllr Mrs Jackie Brockway (LCC) - apologies received
Commencing at 7.30pm
 
Public Forum
The Chairman welcomed those in attendance, and opened the public forum. 
 
Report from Cllr Mrs A White (WLDC) advising:
  • Her written report had been circulated, prior to the meeting;
  • A leaflet had been delivered to properties prior to introduction of the purple lidded bin collection service setting out what needs to be included in each of the waste and recycling bins;
  • The Council tax rebate of £150 is due to be paid out to residents who pay by Direct Debit and living in properties at band A-D; those paying by other methods will need to submit a claim form to WLDC or the payment will be credited directly to their Council Tax account;
  • The planning application for the restoration of the Nettleham Hall gates and associated building works has been approved;
  • It is evident that the bins on the Village Green are being filled quickly and left overflowing, between collections by WLDC, due to the quantity of fish & chip, sandwich and fast food wrappers being deposited.  This issue has already been discussed with WLDC Street Cleansing Team who have pledged a new bin to site at the Green. Provision of a base, by the Parish Council is being considered later on the agenda;
  • Applications for a grant from her allocation of the WLDC Councillor Initiative Fund can be submitted online via WLDC website or via email;
  • Parishes that have a Neighbourhood Plan can refer a planning application to the WLDC Planning Committee to request a ‘call in’ and this will be promoted more widely by the District Council.
It was raised that Cllr Ms Oliver had been invited but not attended Parish Council meetings, in her capacity as a Nettleham District Councillor, since her election.
 
The Meeting opened at 7.40pm.
 
055/22.  To resolve to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.  
Apologies had been received from Cllr J Radcliffe.  It was proposed, seconded and RESOLVED:  To accept apologies and reason for absence from Cllr Radcliffe.  Unanimous
 
056/22.  Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None received.
 
057/22.  Notes of the Parish Council’s meeting held on 15 March 2022 to be approved as minutes
It was proposed, seconded and  RESOLVED: That the notes of the meeting of the Parish Council held on 15 March 2022 be approved as a correct record and be signed by the Chairman. Unanimous - by those in attendance at that meeting. 
 
058/22.  Clerk’s Report (for information only)
The Clerk updated Council as follows:
  • An acknowledgement (but no response) had been received from the Lincs Road Safety Partnership (LRSP) in response to Council’s email requesting consideration for the introduction of new speed limits on the A46 – e.g. 50mph from Beckside Nursery to the Bypass and 40mph from the Nursery to Nettleham Heath and for consideration of an extension of the public right of way FP144 along the verge to provide a safer walk to the bus stop refuge;
  • Following some feedback about a few incidences of anti-social behaviour in the parish a meeting is being arranged for Councillors to discuss further, with PCSO Jackie Parker;
  • The Company Becg have confirmed their proposals for developing a specialist dementia care home on land north of 40 Lodge Lane are being revised and they will provide an update, in the near future;
  • WLDC have paid over the sum of £2,720.21 as the Council’s portion of Community Infrastructure Levy (subsequently confirmed post meeting as a CIL payment relating to development off Scothern Road);
  • LCC have advised that they will be publicising, from 12 May 2022, their proposal to make a ‘Prohibition of Waiting’ amendment order on parts of High Street.
059/22.  Financial Matters 
a) To Ratify Payments made – 01/03/22 – 31/03/22 
It was proposed, seconded and RESOLVED: That Council ratify payments made during March 2022.  Unanimous
b) To consider the Clerk’s financial update report at 31/03/22 
The Clerk advised that the year-end close down of accounts are not yet completed.  The contents of the interim financial report were noted.
c) To consider the Council’s bank account balances at 31/03/22
The bank account statement balances were checked against statements & signed off by the Chairman.
d) To consider Council’s outstanding PWLB loans balances at 31/03/22
It was noted that the Council’s outstanding Public Works loans balance at 31/3/22 was £92,791.03.
e) To approve LCC’s request to add new area (off Lodge La) to annual verge grass cut contract
It was proposed, seconded and RESOLVED: To accept the revised Parish (Verge) Grass Cutting agreement and grant offer from LCC of £2,865 for 2022-23 (formerly £2,744.85) to include cuts to verges, recently adopted by LCC, at a development off Lodge Lane.  Also to arrange for these new communal areas to be added to the Council’s grass cutting contract for 2022-23.  Unanimous
 
060/22.  Planning Matters  
a) To receive/ratify recommendations or observations on the following planning applications:-  
1) Kemmel, Lincoln Rd – Mr Cann – 144633 Planning appl. To erect a two storey rear extension
Planning Liaison Panel comments – We have concern that this proposal will not provide adequate parking provision for a 5 bed house, in line with Nettleham Neighbourhood Plan policy D-3
2) Magnolia Cottage, 57 Washdyke Lane – Mr & Mrs White – 144539  Planning appl. for proposed porch & alterations to dwelling
Planning Liaison Panel comments – No comment
3) 17 High Street – Mrs Hunter – 143692  Planning appl. for change of use from a flexible use commercial area to residential, merging the flat above with the ground floor to make 1no. dwelling
Planning Liaison Panel comments – This property is in the conservation area so we would expect all relevant policies to be adhered to in particular E4 of Nettleham Neighbourhood Plan.
4) 44 Brookfield Ave – Ms Daniels & Mr Lincoln – 144551  Planning appl. to remove porch and erect single storey front extension
Planning Liaison Panel comments – We welcome the amendment to this planning application to include a second car parking space, thereby complying with Neighbourhood Plan Policy D3. However, we have concerns that a second kitchen will prove unnecessary and may subsequently be turned into another bedroom. This would make the house a three-bedroomed house, which would then need three parking spaces to remain compliant with D3. 
5) 15 The Crescent – Mr Zamo – 144692  Planning appl. for demolition of garage and erection of one bedroom two person detached annexe
Planning Liaison Panel comments – This property is in the conservation area so we would expect all relevant policies to be adhered to particularly E4 of Nettleham Neighbourhood Plan, and D3 parking.
6) 16 The Green – Mr Gill – 144719  Planning application to replace front door, create first floor bay window, new apertures and 4no. roof lights
Planning Liaison Panel comments – This property is in the conservation area so we would expect all relevant policies to be adhered to particularly E4 of Nettleham Neighbourhood Plan, and D3 parking.
7) Land off 72 Scothern Road – Ms Truelove - 144480  Planning application to erect additional 9no. private market dwellings and 2no. social housing dwellings.
Planning Liaison Panel comments – Nettleham Parish Council strongly objects to this application
The Neighbourhood plan and Local plan originally called for 50 homes on this site and 68 were finally approved.  Since then there have been numerous attempts to increase this number. The Parish council objects to this continuous creep in housing numbers for this site which will change the whole character of the originally approved and supported development from a spacious open development to one which is more appropriate for an urban area.  
The proposed development to provide 9no. additional dwellings would fail to assimilate satisfactorily with the surrounding character, topography and landscape setting and would cause lasting harm to the spacious and rural character of the wider development site. The proposal is therefore contrary to policies H-1, H-6 and D-6 of the Nettleham Neighbourhood Plan, policies LP2, LP17 and LP26 of the Central Lincolnshire Local Plan and the high design aspirations of the National Planning Policy Framework. 
If permission for these houses is granted we would request a condition mandating the developer to build a cycle track along Sudbrooke Lane - this was originally outlined in planning application 131975 but was not made a condition of the permission. Creating this cycle track is a key piece of sustainable travel infrastructure as it would link in with the cycle track that is already being built, mandated in connection with planning application 133536. Mandating the creation of this cycle track would also be proportionate to planning application 144480 (an application for 9 houses) as this is similar to planning application 133536 (6 houses). We would request this new cycle track be built to the same technical specifications as those mandated in 133536. The benefits created from this cycle track would offset some of the harm caused by building another nine houses on this site, and would align with policy D2 of the Nettleham Neighbourhood Plan".
It was proposed, seconded and RESOLVED: To approve and submit Council’s comments to West Lindsey District Council.  Unanimous
b)  Appeals, Consents, Refusals & withdrawals, Decisions received
i)   Decisions:
  • 62 Greenfields – Ms Ackerman – 144420.  Planning app for extensions and alterations to dwelling.  Granted 01.04.22
  • Gracecourt, 2 Kingsway – Mr Redmile & Ms Austin.  Planning app for proposed first floor rear extension over existing garage.  Granted 28.03.22
  • 34 Ashtree Avenue – Mr & Mrs Jones – 144300.  Planning app single storey side extension and addition of front bay to lounge.  Granted 14.03.22
  • 22 Greenfields – Ms Freeman – 144215.  Planning app to remove existing garage and build side and rear extension.  Granted 08.03.22
  • Land off 72 Scothern Rd – Miss Truelove – 144115.  Planning app to erect 5 no. dwelling, including 2no. social housing dwellings.  Refused 24.03.22
c) Tree Application – 
  • Memorial playing field, Scothern Rd – Nettleham PC – 144735.  T1 Sycamore crown lift to a max. of 6m above ground level.  Reduce length of branches by max. of 2m 
  • Nettleham Methodist Church, High St – Rev Swann – 144585.  Fell one conifer at front of church.
d) Update on outstanding planning
i) Linelands update.  Council heard that HWD Architecture had advised that they had submitted a bid offer to LCC for the former Linelands site which had now been accepted.
e) To consider the minutes of the Planning Liaison Panel Meeting – 07/02/22
The contents were noted.
 
061/22.  Property Committee - Recommendations
a) To consider the notes from Property Committee meeting held 5 April 2022.  
Contents noted.
b) To review Working Group structure & for Green Lane to be incorporated into Field Path W.G.
Following discussion, it was proposed, seconded and RESOLVED: To amalgamate Green Lane into the Vicar’s Wood Working Group, under one lead Councillor.  Unanimous
c) To consider purchase & installation of new litter bin, on Village Green
It was proposed, seconded and RESOLVED: To approve provision of a base to site a new bin gifted by WLDC on the Village Green.  Unanimous
 
062/22.  Council Matters
To approve annual insurance renewal from 1/6/22 with BHIB insurance - £3,680.84
It was proposed, seconded and RESOLVED: To approve renewal of the Council’s annual insurance policy with BHIB from 1/6/22 to the sum of £3,680.84.  Unanimous
 
063/22.  To receive an update from the Neighbourhood Plan Review Working Group - (CH)
a) To consider & approve the updated draft Neighbourhood Plan for regulation 14 submission     
The working group has been working on the review of the Neighbourhood plan (NP) during the last two years.  The general design codes and the specific design codes for allocated sites in the current Local Plan have now been developed.  The draft NP report has been circulated to Councillors and their comments will be considered at the next NP Working Group meeting scheduled for 5 May 2022 along with any proposals for undertaking wider consultation e.g.: - anticipate via a public meeting, use of publicity materials: leaflets, online, posters, Council offices and website. The revised document will then be brought back to a future meeting of the Parish Council in May or June 2022 for approval. 
b)  To ratify submission of Neighbourhood Plan grant application - £2,378
It was proposed, seconded and RESOLVED: To ratify submission of the Neighbourhood grant application to the sum of £2,378.  Unanimous
 
064/22.  To receive an update from the Climate Change Working Group – (RP)
a) To consider a review of the Climate Change strategy
Council were advised:
  • The group has already met during April 2022.
  • LCC have asked if the Council want a further allocation of trees to plant within the parish;
  • The Council’s Climate Change Strategy is currently under review and will be brought back to the May 2022 meeting for approval, following review;
  • Proposals are in development for provision of a scramble trail initiative at Mulsanne Park. 
065/22.  To receive an update from the Sustainable Travel Working Group – (RP) 
The Working Group aim to open up discussions with the Lincs Road Safety Partnership about further road safety measures that could be put in place to assist pedestrians and cyclists to cross over the A46 bypass, more safely, particularly at the Nettleham roundabout.
 
066/22.  To receive an update from the Swathe Working Group – (PM)
The Swathe WG met on 22/04/22 and contractual matters relating to the burial ground extension design are included on the agenda for discussion under closed session.
 
067/22.  To consider financial costs associated with set up of a Parish Speed Watch initiative
Since the last meeting of the Parish Council further clarification has been received, from the LRSP, about operating a Speed Watch (SW) initiative to include: 
  • The Parish Council are generally the umbrella organisation and provide insurance cover for volunteers;
  • Volunteers are trained by the Police & SW sites are chosen in conjunction with the Police;
  • Volunteers are provided with equipment by the Parish Council e.g. radar gun @ £255, 12 x High visibility jackets @ £10 each;
  • Volunteers take note of the registration numbers of speeding cars & pass on to the Police – who in turn can write to the registered car owners.         
It was proposed, seconded and RESOLVED: Council develop an article for publication in Nettleham Matters to gauge the level of interest expressed by individuals in becoming a Speed Watch volunteer with the reassurance that the Parish Council will cover the cost of providing the equipment.   Unanimous    
ACTION: RP
 
068/22.  Correspondence
a) Lincs River Trust request to engage in restoration and enhancement of habitat along village beck
An invite has been sent to the Trust’s representative to attend the next Beck Working Group on 9/5/22.
b) Invite from Nettleham Hub to discuss development of youth initiatives in the parish
Cllrs Mrs White and Porter were nominated to arrange to meet with the Trustees at the Hub, to discuss further.  Feedback will be brought back to a future meeting of the Parish Council.
c) Request from Methodist Church to use Bishops Palace – 05/06/22 for church service
It was proposed, seconded and RESOLVED:  To approve the request from the Methodist Church to use Bishops Palace on 5/6/22 for a Church Service.  Unanimous
d) Concerns about parking at Vicarage Lane and decision not to support active travel proposals
Following discussion, it was proposed, seconded and RESOLVED: Council to seek feedback from LCC following consultation undertaken, last year, on  
Active Travel initiatives put forward, in the parish and to write to LCC to advise that Council continue to support their proposals in front of the Co-op store and on reflection, Council now support the temporary suspension of parking on Vicarage Lane.  For 7; Against 3, Abstention 1
e) Request for removal of target board at Mulsanne Park due to the effect its use has on neighbouring residents
Following discussion, it was proposed, seconded and RESOLVED: That the Parish Council continue to monitor the resident’s reports but to take no further action to remove the target board equipment at this time.  Unanimous
 
069/22.  Consultations
a) Request to submit comments on Draft Central Lincs Local Plan - by 9 May 2022
It was proposed, seconded and RESOLVED: To submit comments already submitted, last year, by the Parish Council.  Unanimous
 
070/22.  Councillors Reports/Future Agenda Items
Emergency Plan (JB/AW); Solar Panel for Street Light, off Deepdale Lane (JB); Circulating agendas and minutes (RP)
 
071/22.  Date of Next Meetings – The next meeting will be the Annual Meeting of the Parish Council to be held on Tuesday 31 May 2022 commencing, at 7.30pm at the Small Hall, The Old School, Mill Hill, Nettleham
 
072/22.  To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
 
At 9.36pm it was proposed, seconded and RESOLVED:  To move into closed session.  Unanimous
 
073/22.  Closed session items:
a) To consider the tenders submitted and appointment of a contractor to undertake the Swathe extension landscape design 
Council heard that the Working Group strongly recommend acceptance of tender 2 – but this offer to be subject to a satisfactory outcome following further discussion between the company partners/designers and members of the Working Group, which is currently being arranged.  The meeting would also serve as an opportunity for the proposed contractor to visit the Swathe site.   The Chairman expressed thanks, on behalf of the Parish Council, to Cllr McNeill for all of the effort and time that he has put into the Swathe project to date.
Following discussion, it was proposed, seconded and RESOLVED: To accept the recommendations of the Swathe Working Group to accept tender 2 – but this offer be subject to a satisfactory outcome of further discussion 
between the company partners/designers and members of the Working Group.
 
The meeting closed at 9.48pm
Parish Clerk & Responsible Financial Officer
 
APPENDIX 1 - PAYMENTS 01/03/22 - 31/03/22

PAYEE

£ AMOUNT      (incl. VAT)

TRANSACTION

THE WORKSHOP

-61.80

Green canopy plaque

ACTIVE8 MANAGED TECH

-161.34

IT consultancy

AMAZON

-33.98

Cable ties

AMAZON

-22.54

Signage - Green Lane

ANGLIAN WATER BUSINESS

-311.35

Water charges

B KNIGHT & SON LTD

-116.40

Bench seat laths

BT GROUP PLC

-62.34

Broadband & line rental

CLEAN SWEEP COMMERC

-336.00

Cleaning contractor

COOP BANK

-13.68

Bank charges

DATAPLAN

-60.00

Payroll contractor March

DATAPLAN

-60.00

Payroll contractor Feb

EDF ENERGY

-396.00

Gas & electricity

EE LIMITED

-27.00

3 x mobile line/calls

ESPO

-36.12

Stationery

EXTRASPACE

-3,314.40

Storage container - MP

JAMES HEATH ELECTR

-381.25

Lighting repairs/works

KONICA MINOLTA

-46.78

Qtr.  printing cost

LAB PLANNING SERVICES

-1,600.00

Neigh plan consultancy

LALC

-54.00

Training

M POPE BUILDING

-595.92

Bench base

MISS J ASHBY

-19.35

Mileage - Feb 2022

MR MARK A CROPPER

-450.00

Tree works - Green La

NATIONAL SHOWER SPARES

-165.45

Shower heads MP

NBB RECYCLED FURNITURE

-354.00

Bench 

PERSONNEL ADVICE &

-120.00

Personnel contractor

QAI SERVICES LTD

-120.00

Building control - MP

SALARY RELATED

-7,715.99

Salaries/HMRC/pensions

SCREWFIX

-39.99

Bench wood stain

T. R. WESTON & SON

-246.00

Bench brackets

TRADEGLAZE

-5,386.80

Windows - MP

TUCANN LTD

-122.40

3 x mthly adverts O/S

TYSON MOWERS LTD

-362.70

Annual equip servicing

VWFS  UK  LIMITED

-174.73

Monthly van lease

TOTAL

-22,968.31