Minutes - 22 February 2022 - Parish Council Meeting

MINUTES OF THE MEETING OF THE PARISH COUNCIL 
HELD AT THE SMALL HALL, OLD SCHOOL, MILL HILL, NETTLEHAM
ON TUESDAY 22 FEBRUARY 2022, AT 7.30PM. 
 
Present: Councillors: Cllr J Evans (Chairman), Cllr P Jenkinson (Vice-Chairman), Cllr Mrs J Clayton, Cllr M Homer, Cllr P McNeill, Cllr D Newsam, Cllr Mrs A White.  Cllr R Porter, Cllr J Radcliffe, Cllr J Barrett.
Also in attendance:    Mrs D Locker (Clerk/RFO) and 1 members of the public  
Councillors not present:  Cllr A Henderson, Cllr C Higham, Cllr Mrs White who subsequently joined the meeting at 8.16pm 
 
Commencing at 7.30pm
Public Forum
The Chairman welcomed those in attendance, and opened the public forum.  There were no comments put forward from the member of the public and no district or LCC Councillors in attendance.
 
The Meeting opened at 7.31pm.
016/22.  To resolve to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.  
Apologies had been received from Cllr Higham & Cllr Henderson.  It was proposed, seconded and 
RESOLVED:  To accept apologies and reason for absence from Cllr Higham & Cllr Henderson.   Unanimous
 
017/22.  Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
Cllr Newsam declared an interest in items 7(e) & 14(b) on the agenda.
 
018/22.  Notes of the Parish Council’s meeting held on 18 January 2022 to be approved as minutes
It was proposed, seconded and RESOLVED: That the notes of the meeting of the Parish Council held on 18 January 2022 be approved as a correct record and be signed by the Chairman.  Unanimous - by those in attendance at that meeting. 
 
019/22.  Clerk’s Report (for information only)
The Clerk updated Council as follows:
  • Council’s precept requirement request for £191,298, for 2022-23 was submitted to WLDC, as agreed;
  • Wording for inclusion in the booklet delivered with the Council tax bills for 2022-23 has been developed and submitted to WLDC;
  • The request for outline costings from cemetery designers/architects, for the Swathe cemetery extension have been sent out with a closing date for tender submissions set at early April 2022.  A Councillor has been nominated to meet interested parties at the Swathe, if requested to do so, prior to receipt of their tender submission;
  • The Council’s monitoring records detailing the outcome of planning application submitted to WLDC will be updated to include associated planning conditions attached to WLDC planning approvals. The information will then be circulated to the Planning Liaison Panel to assist in monitoring planning conditions linked to planning approvals, in the village; 
  • Residents, Parish, District and LCC Councillors attended a meeting with the Nettleham Hub trustees to discuss changes made at the Hub.  It was also an opportunity to allow local residents to discuss how the changes, at the Hub have had an impact on them.
020/22.  Financial Matters 
a) To Ratify Payments made – 01/01/22 – 31/01/22 
It was proposed, seconded and RESOLVED: That Council ratify payments made during January 2022.  Unanimous
b) To consider the income & expenditure report as at 31/01/22
The contents were noted 
c) To consider the Council’s bank account balances at 31/01/22
The bank account statement balances were checked against statements & signed off by the Chairman.
d) To approve renewal of annual membership to NALC/LALC from 01/04/22 - £745.24
It was proposed, seconded and RESOLVED: To renew the annual NALC/LALC membership from 01/04/22.  Unanimous
e) To approve renewal of annual membership to LALC training scheme from 01/04/22 - £150 +VAT
It was proposed, seconded and RESOLVED: To renew membership of the LALC training scheme from 01/04/22.  Unanimous
 
021/22.  Planning Matters  
a) To receive/ratify recommendations or observations on the following planning applications:-  
1) Gracecourt 2 Kingsway – Redmile/Austin – 144356.  Planning application for proposed first floor rear extension over existing garage.  Comments from Planning Liaison Panel – No comments
2) 34 Ashtree Avenue – Jones – 144300.  Planning application single storey side extension and addition of front bay to lounge.  Comments from Planning Liaison Panel – Objection.  The proposed development will reduce the size of the garage space substantially making it too small to house most cars.  This will lead to car parking on the drive which appears to only have sufficient space for 1 car and would therefore result in parking on the road or grass verge to the front of the house. This does not comply with D-3 of Nettleham Neighbourhood Plan.
3) Land rear of 72 Scothern Rd – Truelove – 144264.  Planning application to vary condition 19 of outline planning app 131975 of 14/03/1.  Comments from Planning Liaison Panel - The Parish Council object to the change of starting time for work on the site due to the potential for noise disturbance to residents nearby.
4) 22 Greenfields – Freeman – 144215.  Planning application to remove existing garage and build side and rear extension.  Comments from Planning Liaison Panel – No comments
5) Rudies Roots Nurseries, Scothern Rd – Bertins – 144113.  Planning application for 1no. dwelling with detached garage, training centre, office, staff welfare facilities, storage building and 2no. glass houses.  Comments from Planning Liaison Panel - This proposal seeks to expand on a successful agricultural  business and incorporate a new house which could be considered contrary to D5 of Nettleham Neighbourhood Plan (building in the open countryside). However, this is a building associated with an agricultural business and so potentially subject to rural exemption.  So long as it has a condition on any approval that the house cannot be sold separately from the business then we have no objection.
It was proposed, seconded and  RESOLVED:  To approve and submit the Council’s comments to WLDC in respect of the planning applications considered.  Unanimous
b)   Appeals, Consents, Refusals & withdrawals, Decisions received
i)    Appeals: 
  • Land West side of Scothern Rd – Musson – APP/N2535/W/21/3276638.  Planning application to erect 7 dwellings.  Appeal dismissed 07/02/22.  Land off Baker Drive – Larkfleet Homes – APP/N2535/W/21/327159.  Construction of 33 Entry Level Homes and associated infrastructure – Approved 13/01/22
ii)   Decisions:
  • Nettleham WRC, Off Sudbrooke Lane - Shallcross – 144172.  Application for hedgerow removal notice to remove 20m of hedgerow.  Granted 01/02/22
  • Nettleham Community Hub & Library, 1 East Street – Oliver – 143965.   Advertisement consent to display 1no. non-illuminated fascia sign. Granted 03/02/22
  • 24 Cliff Avenue – Davison – 143868.  Planning app - change flat roof on garage to pitched roof & render dwelling.  Approved 14/01/22
  • 15 The Green – Luton – 143613.  Planning application for proposed rear single storey oak framed extension to link existing dwelling to existing garage. Granted 18/01/22
c) Tree Application – 
  • Bill Bailey's Playing Field, Scothern Road – Nettleham PC – 144043.  Sycamore T1 - Crown lift lower branches up to maximum height of 3m.  Approved 24/01/22
d) Update on outstanding planning
A meeting of the Central Lincs Joint Strategic Planning Committee is being held on 28/02/2022 and the report is available to review on the North Kesteven D.C. website.  The review of the Central Lincs Local Plan will be out for further consultation on 14/03/2022
 
At 8.16pm Councillor Mrs A. White joined the meeting.
022/22.  Property Committee - Recommendations
a) To consider the notes from Property Committee meeting held 8 February 2022
The contents of the minutes were noted
b) To consider options 3 or 6 for potential tree planting at Mulsanne Pavilion
Cllr Porter advised that LCC have confirmed that they have several hundred trees still available, via their Treescape project.  The Climate change working group had asked if the Parish Council had any further land available to plant additional trees and a report had been submitted to the Property Committee setting out several options for further tree planting at Mulsanne Park.  The Football Club had also been consulted on the planting proposals to seek feedback about how each option might affect their use of Mulsanne Park.  It was proposed, seconded & RESOLVED:  To approve option 3, as set out in the report, to plant some broadleaf trees part way along the southern boundary of Mulsanne Park.   Unanimous
c) To approve proposed 2022-23 rent levels for use of Mulsanne Park/Pavilion by sports groups
Following discussion, it was proposed, seconded and  RESOLVED:  To approve the proposed increase in annual rents for 2022-23 for use of the Mulsanne facilities by the sports groups (equating to an approximate increase of 5% on those set for 2021-22).  Unanimous 
d) To approve request to park Roco BBQ Truck at Mulsanne car park & to agree associated fee
Following discussion, it was proposed, seconded and RESOLVED:  To approve use of Mulsanne car park to allow park up and trading from the Roco BBQ Truck, once a month on a Friday evening at a fee of £15 per session.  For 8, Against 1, Abstention 1
e) To approve the request, from Scouts/Girl Guide committee to plan a tree – for Queen’s Jubilee
It was proposed, seconded and RESOLVED:   To approve the request from the Scouts/Girl Guide Committee to plant a sweet chestnut tree measuring approximately 6 feet in height at the Old Quarry site, Washdyke La to commemorate the Queen’s Platinum Jubilee. For 9, Abstention 1
f) To receive an update - Mulsanne modernisation works (DN)
Council were advised that the structural engineer’s report has been received confirming that proposals to remove the existing wall between the kitchen and bar store is non-load bearing, plus provision of new openings subject to installation of above door lintels to some existing walls are feasible.  Further quotations for the modernisation works are also awaited. 
 
023/22.  At 8.36 it was proposed, seconded and RESOLVED:  To suspend Standing Orders to allow Cllr Mrs White to provide her WLDC Councillor report.  Unanimous
Councillor Mrs White advised:
  • WLDC will be introducing the purple lidded bin service from 1/4/22 to collect card & paper;
  • The Lincs Health Scrutiny Committee is to meet with the Director of Public Health to discuss adult health problems in WLDC and in particular issues related to adult obesity, diabetes and mental health & suicide;
  • Cllr Mrs White will be meeting with Cllr Barrett and staff from the Lincs Emergency Planning team in development of the Parish Council’s Emergency Plan.
024/22.  At 8.42pm it was proposed, seconded and RESOLVED:  To reconvene the meeting of the Parish Council.  Unanimous
 
025/22.  Personnel & Standards Panel – Recommendations
a) To approve the proposed Annual Investment & Borrowing Strategy 2022-23
Following discussion, it was proposed, seconded and RESOLVED:  To adopt the Investment & Borrowing Strategy 2022-23.  The Council to also investigate options to invest their money across a portfolio of banking institutions assessed as ‘ethical’ and contribute positively to the environment that are also secure, accessible and generate a good rate of return.  Unanimous
 
026/22.  Council Matters
a) To approve updates to the Council’s Asset Register 
It was proposed, seconded and RESOLVED:  To approve the updated Asset Register (version February 2022).  Unanimous
b) To receive an update – Parish Council Speed indicator data & Police speed survey at Lodge Lane 
A report setting out historical speed related data recorded by the Council’s indicator device at various village locations, was considered alongside speed related information provided by the Lincs Road Safety Partnership taken recently during a 7-day period along Lodge Lane.  Whilst acknowledged that a high proportion of motorists keep within the speed limits concerns were raised, in particular, about vehicular speed readings taken along Greetwell Lane and Lodge Lane.  Following discussion, it was proposed, seconded and RESOLVED:  That Council write to the Lincs Road Safety Partnership, with a copy of the data captured, to request opening of dialogue to find solutions to build in measures to reduce vehicular speed generally, throughout the village.  Unanimous
c) To discuss the role of the Chairman – Update
Councillors were asked to consider what areas of responsibility they would like to put themselves forward for at the next annual meeting of the Parish Council, in May 2022.
d) To receive an update – Preparations for Queens Platinum Jubilee celebrations
Council were reminded that the Queen’s Platinum Jubilee celebrations will take place over the 4-day period from 2nd to 5th June 2022, although no formal Council activities have been arranged to date. 
 
027/22.  To receive an update from the Neighbourhood Plan Review Working Group
The contents of a report submitted by the Chairman of the Neighbourhood Plan (NP) Working Group was considered.  The report included a list of development sites, as set out in the soon to be published Central Lincs Local Plan proposed submission – March 2022 draft.  The Council’s first Neighbourhood plan draft will be brought to the Parish Council’s April meeting to seek approval to proceed with public consultation through May/June.  All associated consultation feedback will then be considered with submission of the Council’s final NP plan to WLDC anticipated during July 2022.
 
028/22.  To receive an update from the Climate Change Working Group 
a) To consider the notes from the Climate Change Working Group meeting held on 12/01/22
The contents of the meeting notes were considered.  Council heard that the tree planting project had been successful with over 2,500 trees having been planted on land at the Police and Fire HQ at Deepdale Lane – approximately 650 of which planted by residents and volunteers.  Cllr Porter, on behalf of the Parish Council asked that it be recorded in the minutes that thanks go to Nettleham Woodland Trust and in particular to Sue Coleman and Chris Williams who played a key part in delivery of the planting project.  Further work is required to help the trees thrive – including application of mulching around the base of the trees.  Articles have also been submitted for publication in Nettleham Matters about bus travel and terracycling.
 
029/22.  To receive an update from the Sustainable Travel Working Group 
LCC have confirmed that they are not likely to be in a position, in the longer term, to provide a bridge over the bypass for use by pedestrian and cyclists.  Consequently, the working group have developed ideas for the introduction of other short term measures, for further discussion with LCC. 
 
030/22.  To receive an update from the Swathe Working Group 
Council awaits receipt of tender prices for burial ground design options for the Swathe cemetery extension, by early April 2022, from designers/architects.  The associated information will then be submitted for consideration at the April meeting of the Parish Council.
 
031/22.  Correspondence
a) To approve request from All Saints Church to hold tea of the Village Green 5/6/22 – subject to application and approval for road closure – from LCC
It was proposed, seconded and RESOLVED:  To approve the request from All Saints Church to use the Village Green on 5/6/22 for tea on the Green, subject to approval for road closure from LCC.  Unanimous
b) To approve request for use of Village Green (with road closure) for the Nettleham Carnival on  9/07/22 
It was proposed, seconded and RESOLVED:  To approve the request from the Nettleham Carnival Committee to use the Village Green on 9/7/22 subject to road closure approval from LCC.  For 9, Abstention 1
 
032/22.  Councillors Reports/Future Agenda Items
  • Cllr Porter set out that he plans to seek feedback, from Lincs Road Safety partnership regarding the recent fatality near to the junction of Washdyke Lane, for future consideration by Council;
  • Proposals to develop a specialist dementia facility off Lodge Lane.
033/22.  Date of Next Meeting of the Parish Council – has been arranged for Tuesday 15 March 2022, commencing at 7.30pm in the Small Hall, Old School, Mill Hill, Nettleham
 
034/22.  To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
At 9.38pm it was proposed, seconded and RESOLVED:  To move into closed session.  Unanimous
The member of the public left the meeting room.
 
035/22.  At 10pm it was proposed, seconded and RESOLVED:  To suspend Standing Orders to extend the meeting to conclude consideration of the closed session item.  Unanimous
 
036/22.  Closed Session items
a) To review recent contact received from resident and any further measures required
Following lengthy discussion and consideration, it was proposed, seconded and RESOLVED:  To continue to monitor and review contact received from the resident along with approval to engage with external parties, (including associated budgetary approval), to resolve the longstanding issues experienced by Council.  Unanimous
 
The meeting closed at 10.14pm
Parish Clerk & Responsible Financial Officer
 
APPENDIX 1 - List of payments - 01.01.22 - 31.01.22

PAYEE

£ INC VAT

TRANSACTION

ACTIVE8 MANAGED TE

-161.34

IT consultancy

ACTIVE8 MANAGED TE

-19.79

Dec 21 -  VOIP calls & handsets rent

ACTIVE8 MANAGED TE

-19.79

Jan 22 -  VOIP calls & handsets rent

AMAZON

-11.39

PH soil tester

B&M

-26.00

2 X Kettles for Old School

BT GROUP PLC

-77.04

Quarterly line rental - MP

BT GROUP PLC

-62.34

Line rental/broadband PO & OS

CLEAN SWEEP COMMERCIAL

-336.00

Cleaning - MP & OS

COOP BANK

-13.68

Bank charges

COUNTY CUPS LTD

-63.54

Bench Plaques

DATAPLAN INVOICE

-60.00

Payroll contactor

EDF ENERGY

-398.00

Utilities - Gas & electric

EE LIMITED

-27.00

3 x mobile phone line

ESPO

-110.70

Stationery, cleaning products,

ESPO

-34.26

Stationery/toilet tissue

GLENDALE COUNTRYSIDE

-1,398.00

Christmas tree/set up & disposal

ICO

-35.00

Annual ICO subscription

J GOWANS

-64.00

Hirer refund - Old School

KONICA MINOLTA

-95.22

Quarterly copier rental

KONICA MINOLTA

-47.34

Quarterly print/copier costs

LCC

-120.00

30mph speed awareness signs x 12

LIDL

-6.81

cleaning sundries/equipment

MISS J ASHBY

-13.95

Mileage reimbursement

MR MARK A CROPPER

-150.00

Tree works

PERSONNEL ADVICE & SOLS

-120.00

Personnel contractor

PPL PRS LTD

-469.89

Public Performance licences

PUBLIC WORKS LOANS

-7,896.27

Public Works Loan Board

SALARY RELATED

-6,890.49

Salaries/HMRC/Pensions

SAVILLS CLIENT A C

-300.00

Annual rent Bishops Palace

SCIS UK

-95.99

Annual .gov licence

SECOND ELEMENT LTD

-261.60

Legionella management - annual

SLCC

-55.00

Annual subscription renewal

TESCO

-81.05

Van & equipment fuel

VWFS  UK  LIMITED

-174.73

Works vehicle - leased

WLDC

-195.00

Green bin - annual charge

 

-19,891.21