Minutes - 15 March 2022

ON TUESDAY 15 MARCH 2022, AT 7.30PM 
Present: Councillors: Cllr J Evans (Chairman), Cllr P Jenkinson (Vice-Chairman), Cllr Mrs J Clayton, Cllr M Homer, Cllr P McNeill, Cllr Mrs A White, Cllr R Porter, Cllr J Barrett, Cllr A Henderson, Cllr C Higham
Also in attendance:    Mrs D Locker (Clerk/RFO) and Cllr Jackie Brockway (LCC)
Councillors not present: Cllr J Radcliffe, Cllr D Newsam  
Commencing at 7.30pm
Public Forum
The Chairman welcomed those in attendance, and opened the public forum. 
Report from Cllr Mrs J Brockway (LCC) advised:
  • She had been contacted by residents in the Brookfield area regarding the poor condition of roads and footpaths in that area.  These have already been logged, although residents are advised to continue to report these issues with LCC, preferably online via Fixmystreet;
  • LCC are to write to the Hub regarding some of applications for permission they require from LCC for use of the Hub building – e.g. for serving of alcohol and showing of films;
  • Ukraine – Lincolnshire will play their part in assisting those displaced from Ukraine.  However, there are 200+ Afghan families that need placements, with 73 Afghan children that are in school.  Also 200+ Afghan asylum seekers on the East coast (largely single men) that still need placement. If people wish to volunteer to provide accommodation for those fleeing Ukraine, they will need to commit to do so for at least 6 months – and they will be eligible for benefits for up to 3 years.
Report from Cllr Mrs A White (WLDC)
  • The Central Lincs Local Plan went out to consultation on 14/03/22;
  • WLDC have increased their budget for precept by 3.8%;
  • Cllr Davey has suggested that there are a range of areas with poorer quality soil that solar panels could be used for, rather than in areas with higher soil quality;
  • Professor Ward (Director of Public Health) advised WLDC Councillors that the main health problems in Lincolnshire will not necessarily be solved by the NHS/GP’s but more likely by changes in an individual’s lifestyle – e.g. muscular-skeletal & obesity.
The Meeting opened at 7.48pm.
037/22.  To resolve to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.  
Apologies had been received from Cllr Newsam & Cllr Radcliffe.  It was proposed, seconded and RESOLVED:  To accept apologies and reason for absence from Cllr Newsam & Cllr Radcliffe.   Unanimous
038/22.  Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None received.
039/22.  Notes of the Parish Council’s meeting held on 22 February 2022 to be approved as minutes
It was proposed, seconded and RESOLVED: That the notes of the meeting of the Parish Council held on 22 February 2022 be approved as a correct record and be signed by the Chairman.  Unanimous - by those in attendance at that meeting. 
040/22.  Clerk’s Report (for information only)
The Clerk updated Council as follows:
  • Resident reports of anti-social behaviour, at Danby Hills, have been reported to the local Policing team.  PCSO Jackie Parker recommends that residents report any incidents at the time, rather than after the event.  Clerk to write to the PCSO to request a meeting to discuss;
  • Other ASB related reports received include about benches being vandalised at Church view and Brookfields.  However, the Brookfield bench was in fact related to work being undertaken by the Council’s handy Person to replace rotten bench slats (rather than it being an ASB incident);
  • Further enquiries to be made with savings providers for opportunities to invest the Council’s savings;
  • No further feedback has been received, as yet, from the developer who had contacted the Council requesting further discussion with full Council about outline proposals to develop a Dementia Care Unit, off Lodge Lane.
041/22.  Financial Matters 
a) To Ratify Payments made – 01/02/22 – 28/02/22 
It was proposed, seconded and RESOLVED: That Council ratify payments made during February 2022.  Unanimous
b) To consider the income & expenditure report as at 28/02/22
The contents were noted 
c) To consider the Council’s bank account balances at 28/02/22
The bank account statement balances were checked against statements & signed off by the Chairman.
d) To consider a grant application for £200 from the Lincoln & Lindsey Blind Society
It was proposed, seconded and RESOLVED: To award a grant for £200 to Lincoln & Lindsey Blind Society.   For 9, Against 1
e) To agree sign up to Parish Grass cutting Agreement with LCC for £2,744.85 in 2022-23
It was proposed, seconded and RESOLVED: To approve sign up to the Parish Grass Cutting Agreement with LCC for the sum of £2,744 for the financial year 2022-23.  Unanimous
042/22.  Planning Matters  
a) To receive/ratify recommendations or observations on the following planning applications:-  
1) 62 Greenfields – Ms A Ackerman – 144420.  Planning application for extensions and alterations to dwelling.
Comments from Planning Liaison Panel – This is a substantial increase in the size of the property going from 3 to 4 bedrooms, and we have concern that there will not be adequate off street car parking to comply with Nettleham Neighbourhood Plan policy D3.
It was proposed, seconded and RESOLVED:  To approve and submit the Council’s comments to WLDC in respect of the planning application considered.  Unanimous
b)   Appeals, Consents, Refusals & withdrawals, Decisions received
i)   Decisions:
  • Netherfield, 8, Lodge Lane – Mr & Mrs Cotton - 144405. Application for proposed alterations to existing single storey rear extension.  Permitted 1/3/22
c) Tree Applications
  • Land to North of Nettleham Beck, Watermill Lane – Mr J Dixon – 144384.   Tree 1 fell limb to prevent failure, tree 2 remove to ground level, tree 3 remove all stems to prevent future failure.  
d) Update on outstanding planning - none
043/22.  Property Committee - Recommendations
a) To consider the notes from Property Committee meeting held 8 March 2022.  
Minutes noted.
b) To approve request from Football club for reduction in rent for period showers not in use - £300
It was proposed, seconded and RESOLVED:  To approve a rent reduction to the sum of £300 for the Football club for 2021/22.  Unanimous
c) To approve, in principle, the option to erect bollard(s) at entrance of Green Lane to restrict vehicular access and for additional planting to promote wildlife, along Green Lane
It was proposed, seconded and RESOLVED:  To defer the decision to erect a bollard at the end of Green Lane, pending recommendations from the lead Councillor for Green Lane, once appointed.  Unanimous
044/22.  Personnel & Standards Panel – Recommendations
a)  To approve Council’s updated Financial Regulations – following review and update, by the Panel
It was proposed, seconded and RESOLVED:  To approve and adopt the changes made to the Financial Regulations.  Unanimous
045/22.  Council Matters
a) To consider a request for Council to take over maintenance of new street lamp on Baker Drive 
Cllr Barrett advised that Alison Homes had confirmed that they agree to erect a solar LED street light along the path between Deepdale Lane to Baker Drive.  However, they seek agreement from the Parish Council to take over ongoing maintenance of the lamp, if erected.  Cllr Barrett to investigate anticipated costings which will be brought back to a future meeting of the Parish Council.                   
b) To consider response from Lincs Road Safety Partnership (LRSP) to Council’s request for road safety measures at A46 junction with Deepdale Lane, to prevent further road traffic accidents
Council heard that a response had been received from the LRSP advising that whilst the investigations into the recent accident at the junction of A46 and Washdyke Lane are ongoing, a potential 50mph limit from the Lincoln bypass to join that at Nettleham Heath is being considered by the LCC Minor Works and TRO.  It was proposed, seconded and RESOLVED:  That Council write to LCC to recommend a speed limit reduction to 40mph from Beckside pre-school/Nursery to Nettleham Heath and then 50mph from Beckside Nursery to the bypass roundabout.  Also to request that the public right of way (FP144) (meeting the A46) be extended along fence line to the bus stop, with the offer of the Parish Council to maintain that stretch of grass.  Unanimous 
c) To consider response from LRSP following Council’s request for additional speed monitoring & advice about traffic calming measures, for the parish
Council heard that a response had been received from the LRSP following Council’s request for additional speed monitoring in the parish and advice about other traffic calming measures.  LRSP advised they would recommend to Lincs Police to undertake enforcement when resources allow.  LRSP also discussed that the Parish Council consider setting up a volunteer speed monitoring group.  Councillor Porter to write an article for Nettleham Matters to see if there is any interest in setting up a local speed watch group.
d) Request from WLDC to approve sign up to the new model Code of Conduct for Councillors                 
Following discussion, it was proposed, seconded and RESOLVED: That the Parish Council agree to adopt the amended Local Government  Association model code of conduct for Councillors and guidance, as adopted by West Lindsey District Council.   Unanimous
046/22.  To receive an update from the Neighbourhood Plan Review Working Group - (CH)
The Working Group (WG) has met recently and the final draft Neighbourhood Plan (NP) review report will be concluded and brought to the next meeting of the Parish Council and Annual meeting of the Parish on 26/4/22.  Concerns were expressed that the latest version of the Central Lincs Local Plan (CLLP) has only just been published which posed problems for the WG being able to know which development sites in Nettleham have been identified for the CLLP.  Following agreement to proceed by full Council, the Nettleham NP will be sent out for consultation. Consultee feedback will be reviewed and incorporated in the final NP document which will then be submitted to WLDC which will be subject to further consultations and modification, before finally being submitted to the Inspector.
047/22.  To receive an update from the Climate Change Working Group – (RP)
a) To consider the notes from the Climate Change Working Group meeting held 1/02/22 & 01/03/22
Areas within the Council’s portfolio of land will be left uncut in support of the ‘No mow May’ initiative.  The working group are looking at developing proposals to introduce a scramble trail area at Mulsanne Park.  Letters have been sent to local landowners to gauge whether or not they could make their land available to use or for purchase, to plant additional trees on.  Discussions are in place with WLDC regarding Tree Preservation Orders being granted on trees at designated sites in the parish.  The overall aim being to prevent trees being felled, prior to submission of planning applications for development, at these sites. 
048/22.  To receive an update from the Sustainable Travel Working Group – (RP) 
a) To consider the notes from the Sustainable Travel Working Group meeting held 28/01/22
Contents were noted.
049/22.  To receive an update from the Swathe Working Group – (PM)
Council await submission of tender responses for the Swathe extension design.
050/22.  Correspondence
a) To ratify approval of request to allow multi-denomination vigil for Ukraine on Village Green – 4/3/22
It was proposed, seconded and RESOLVED:  To ratify permission for use of the Village Green on 4/3/22 for the vigil for Ukraine.  Unanimous
b) To ratify approval of request – use of Village Green 12/3/22 Ukraine fundraiser -  sale of cakes/drinks
It was proposed, seconded and RESOLVED:  To ratify permission for use of the Village Green on 12/3/22 for the Ukraine fundraiser.  Unanimous
c) Request for feedback about Lincs County Council’s proposed waiting restrictions – High Street
It was proposed, seconded and RESOLVED:  To support the waiting restriction proposed by LCC on High Street. Unanimous
d) Report of anti-social behaviour at Danby Hills – reported on by NPC to Lincolnshire Police
Council heard that reports of concerns from residents about incidences of anti-social behaviour occurring at Danby Hill had been reported to the local Policing team.
051/22.  Councillors Reports/Future Agenda Items
  • Blue Plaques; Emergency Plan; Circulating agendas & meeting notes; Councillor email addresses.
052/22.  Date of Next Meetings – The Annual Parish Meeting will be held on Tuesday 26 April 2022, commencing at 7pm followed by the Parish Council meeting commencing, at 7.30pm at the Large Hall, The Old School, Mill Hill, Nettleham
053/22.  To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
At 9.14pm it was proposed, seconded and RESOLVED:  To move into closed session.  Unanimous
054/22.  Closed session items:
a) To discuss staffing related matters 
Following discussion about the need for staff succession planning, it was proposed, seconded and RESOLVED:  Council will take steps to consider, in principle, to create a new role of Deputy Clerk  on the corporate staffing structure and recruitment to the new role.  Unanimous
The meeting closed at 9.29pm
Parish Clerk & Responsible Financial Officer


£      (incl. VAT)




IT management



Cloud, handsets & VOIP



Burglar alarm battery replaced



Broadband & line rental



Monthly cleaning OS/MP



Bank charges



Utilities - gas & electricity



3 x mobile calls & sim



Washroom products



land registry searches



Annual ICO licence



Van & equipment fuel



Neigh. plan consultancy



Mileage Jan 2022



Reimbursement for purchase



Tree works, Vicar's Wood



Tree works, Green Lane



Window cleaning



Structural engineers report



Personnel consultancy



Stamps - cemetery related



Small hall boiler service



Annual financial system licence



Salary related



Rent - access strip Swathe



Annual .GOV.UK licence



Works vehicle lease