Minutes - 19 July 2022

ON TUESDAY 19 JULY 2022, AT 7.30PM 
Present: Councillors: Cllr Mrs A White (Chairman), Cllr J Evans (Vice-Chairman), Cllr P Jenkinson,  Cllr Mrs J Clayton, Cllr M Homer, Cllr R Porter, Cllr J Barrett, Cllr D Newsam, Cllr A Henderson, 
Also in attendance: Mrs D Locker (Clerk/RFO), & 1 member of the public.
Councillors not present: Cllr J Radcliffe, Cllr P McNeill, Cllr C Higham.  Also Cllr Mrs Jackie Brockway (LCC) with apologies received.
Commencing at 7.30pm
Public Forum
The Chairman welcomed those in attendance, and opened the public forum. 
The Chairman of the Lincolnshire Association of Local Councils (LALC) – Cllr Tony Howard was in attendance to advise that each year LALC present awards to Council’s and individuals to acknowledge exceptional work delivered in their area during the year.  Cllr Howard proceeded to present the award of ‘Council of the Year 2022’ to the Parish Council, which was received by Cllr John Evans on behalf of full Council.  The award of ‘Clerk of the Year 2022’ was also presented to the Council’s Parish Clerk.  The Chairman proceeded to thank Cllr Howard for attending, on behalf of LALC, to make the presentations.
Report from Cllr Mrs A White (WLDC):
Cllr White’s written report had been circulated, prior to the meeting;
The Meeting opened at 7.37pm
117/22.  To resolve to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.  
It was proposed, seconded and RESOLVED: To accept apologies and reasons for absence received from Cllr J Radcliffe, Cllr P McNeill, Cllr C Higham. Unanimous
118/22.  Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
Cllr J Evans declared an interest advising that he would leave the meeting for agenda item 7(b)
119/22.  Notes of the Parish Council’s meeting held on 28 June 2022 to be approved as minutes
It was proposed, seconded and RESOLVED: That the notes of the meeting of the Parish Council held on 28 June 2022 be approved as a correct record and be signed by the Chairman.  Unanimous - by those in attendance at that meeting. 
120/22.  Clerk’s Report (for information only)
The Clerk updated Council as follows:
  • The request for nominations for the ‘Ray Sellars’ Annual award had been published on notice boards, in Nettleham Matters and on Facebook.  Nominations will be considered at the September meeting and the award present at the meeting on 18 October 2022;
  • Council have been advised that Father Richard Crossland had announced he is ‘stepping down’ as Rural Dean and leaving his parish ministry at the end of October 2022 after eight years in the parish;
  • Following incidents of graffiti at Mulsanne Park and damage to a bench at Vicar’s Wood the Police have advised that they are in discussion with several young people and their parents in relation to these incidents.  There is also potential for the Parish Council to receive some recompense, from the young persons involved towards the cost of making good the damage, under Community resolution.
  • A number of reports have been received by the Parish Council relating to local pub customers spilling out onto the public highway, footpaths and village green.  The reports have subsequently been forwarded on to West Lindsey District Council’s Licensing team and to Lincolnshire County Council.
121/22.  Financial Matters 
a) To Ratify Payments made – 01/06/22 – 30/06/22 
It was proposed, seconded and RESOLVED: That Council ratify payments made during June 2022.  Unanimous
b) To consider the Income & Expenditure report at 30/06/22 
The contents were noted.
c) To consider the Council’s bank account balances at 30/06/22
The bank account statement balances were checked against statements & signed off by the Chairman.
122/22.  Planning Matters  
a) To receive/ratify recommendations or observations on the following planning applications:-  
1)  72 Scothern Rd – Ms E Truelove – 145076  Planning application for 2no. dwellings, including landscaped area.
Comments from Planning Liaison Panel – We strongly object to this proposal.
This is the latest of multiple amendments, resulting in a significant increase in the number of properties from the original scheme. Previous applications for additional housing in this location have been refused as should this one. The increase in housing density in this part of the development will have a negative impact on the character of this otherwise well designed and attractive development. 
If this development is approved, we would request that a condition is applied to build the cycle track that is described in approved planning application 131975. This cycle track would join Nettleham to Sudbrooke in conjunction with the cycle track already mandated as part of approved planning application 133536. The two tracks should be built to the same width and technical standards. Creating this cycle track would be a proportional condition to the size of this housing development in Nettleham.
2)  12 All Saints Lane – Mr Alan Read – 145112  Planning application for single storey front & rear extensions & brick infill to the front window
Comments from Planning Liaison Panel – No comment
3)   Land rear of 74 Scothern Rd – Ms E Truelove - 145048  Planning application to vary condition 5 of outline planning permission 13197 – amended construction method statement resubmission of 144264
Comments from Planning Liaison Panel – We strongly object to this proposal. Both the changes to earlier start times and Saturday working will cause additional inconvenience and disruption to residents in the locality 
4)  1 Harpers Rd – 144704  Change of use of garage to dog grooming salon.  Comments from Planning Liaison Panel – No comment
It was proposed, seconded and RESOLVED: To approve the comments and they be submitted to WLDC.  Unanimous
b)  Appeals, Consents, Refusals & withdrawals, Decisions received
i)   Decisions:
  • Nettleham Community Hub, 1, East Street – Mr M Dodds.  145126.  Application for a lawful development certificate to provide a small takeaway element and the showing of occasional films.  Validation complete
  • 3 Wold View – Ms A Ackerman – 144901.  Planning app for extension & alteration to dwelling. Application granted 30.06.22
c)  Tree applications – None
d)  Update on outstanding planning matters - None
123/22.  Property Committee - Recommendations
a) To consider the notes from Property Committee meeting held on 5 July 2022 – Noted.
At 7.51pm Cllr J Evans left the meeting room
b)  To purchase a wooden past Chairman display board at a cost of £500 from General Reserves
Following discussion, it was proposed, seconded and RESOLVED:  To purchase a wooden past Chairman display board at a cost of £500. For 6; Against 1; Abstention 1.
124/22.  Council Matters
a)  To approve submission of street names to WLDC, for new development (the Hawthorns)
Following discussion, it was proposed, seconded and RESOLVED:  To submit to the developer and WLDC proposals for the following new street names at the Hawthorns: - Evans Way, Williams Way, Leaning Close, Hare Drive.  For 7; Abstention 2
b)  To consider options to replace works vehicle from October 2022 
Council were advised that a range of options have been considered for a replacement leased van on a four-year lease, including for petrol powered and electric vehicles.   It was raised that an electric charging point would need to be installed at the Parish Office, if the electric vehicle option was agreed, although currently a £350 Government grant is available.  Calculations suggest that the current works van emits approximately 500kg of carbon dioxide per year and take up of the electric van option would also be in line with the aspirations set out in the Council’s Climate Change strategy to reduce parish carbon emissions.  
It was proposed, seconded and RESOLVED:  To agree to arrange to lease a Peugeot e-partner electric van for a period of four years 
(effective on expiry of the current van lease) and for installation of an electric charging point at the Parish Office, subject to permissions being forthcoming from the Leaseholder (Lincs Police).  Unanimous
125/22.  To receive an update from the Neighbourhood Plan Review Working Group 
Council were advised that consultation events had been held: - at the Carnival during July, at a drop in event at the Village Hall, also for a leaflet delivered to each property in the parish.  Information had also been included on the Council’s website, noticeboards and via Facebook.  The regulation 14 consultation had now commenced and consultation responses awaited - with a closing date of 9 September 2022.
126/22.  To receive an update from the Climate Change Working Group – (RP)
a) To consider the notes from the meeting held 8 June 2022 – Noted.
Feedback was received about the Working Group’s interactive stand, with smoothie bike and quiz, at the summer Carnival, designed to raise awareness of and promote the Council’s climate change strategy and initiatives. The group also sought views from attendees about traffic arrangements in the parish and feedback about introducing ‘refill stations’.  Heighington Parish Council had also approached the Council for information about Nettleham’s climate change related initiatives and Cllr Porter had provided feedback.
127/22.  To receive an update from the Sustainable Travel Working 
From October 2022 a government initiative will introduce the £2 bus fare for a period of 6 months.  LCC will also arrange a publicity campaign with their main focus to encourage bus use for those eligible for a free bus pass. 
128/22.  To receive an update from the Swathe Working Group
Meetings had been held with designers, face to face and via Zoom.  Initial outline sketches had been requested from one designer which will be considered, by the Working Group, before agreement to engage for detailed design for the cemetery extension into the Swathe. 
129/22.  Consultations
a)  To submit consultation response for proposals for new care home off Lodge Lane
Councillors met with representatives from the proposed care home providers and their agents. Feedback included: - the need to provide adequate parking provision for staff and visitors within the plans; for provision of a bus stop near the site.  A request for the developer to also provide a footpath from the Stirling estate to the Rugby Club was also raised by Councillors during the discussions. The Consultants have arranged a consultation open day being held on 26/7/22 at 3pm to 6pm at the Village Hall.
It was proposed, seconded and RESOLVED: That Councillor Evans, on behalf of the Council, submit a consultation response to the proposals.  For 8; Abstention 1
  • Cllr Mrs White to contact WLDC regarding assessment of the trees on the Lodge Lane site;
  • Cllr Barrett to liaise with the Rugby club to check whether or not overflow parking for staff & visitors to the new site will be available, once the care home is completed. 
b)  To submit response to LCC regarding the Minerals and Waste Local plan
No reference made to Nettleham – no response to be submitted.
130/22.  Councillors Reports/Future Agenda Items
Cllr Barrett had attended the LALC Networking event;
Cllr Evans, following invite, attended a meeting of Swinderby Parish Council to provide an outline and to answer questions about developing a Neighbourhood Plan.
131/22.  Date of Next Meetings – The next meeting of the Parish Council to be held on Tuesday 20 September 2022 commencing, at 7.30pm at the Small Hall, The Old School, Mill Hill, Nettleham.
132/22.  To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
At 8.31pm it was proposed, seconded and RESOLVED:  To move into closed session.  Unanimous
Members of the public left the meeting room.
133/22.  Closed session items:
a) To approve expenditure, from General Reserve to install solar panels/batteries at Mulsanne Pavilion 
Following consideration of future energy price increases, the potential cost savings that can be gained through generating and storing solar energy and opportunities to reduce carbon emissions, quotations had been sought to purchase solar panels and storage batteries for installation at Mulsanne Pavilion.  
It was proposed, seconded and RESOLVED:  To make grant applications to LCC and WLDC for £5,000 each and approve 
expenditure of up to £6,000 from Reserves, subject to securing additional funding from LCC and WLDC, to purchase solar panels and storage batteries for installation at Mulsanne Pavilion.  Unanimous
b) To discuss legal advice relating to vexatious communications
Feedback received to date was discussed.
The meeting closed at 9pm
Parish Clerk & Responsible Financial Officer
APPENDIX 1 - Payments June 2022






IT management



Water charges



line & broadband






Tree & stake kit



Grass cutting June



Payroll contractor



Utilities - electric & gas



3 x mobiles



mileage May 22



Reimb – goods for Pavilion



Window cleaning



Personnel contractor



Pavilion modernisation



Salaries incl. HMRC



Graffiti remover



wood filler/graffiti remover



Strimmer wire



Van lease



Play equipment repairs



Plumbing - MP mods



Fuel - works vehicle


- 4.70

   Batteries for microphone

B & M

- 12.00

   Plants for village green