Agenda - 31 May 2022 - Annual meeting of Parish Council

ANNUAL MEETING OF THE PARISH COUNCIL  
WILL BE HELD ON TUESDAY 31 MAY 2022, AT 7.30PM  
AT THE SMALL HALL, OLD SCHOOL, MILL HILL, NETTLEHAM
 
Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.  The public may address the council on current matters or issues that may become future agenda items.  Reports from County and District Councillors, representatives on outside bodies and the Police will be given during this time.
     
Agenda 
         
1. Election of Chairperson and to sign the Declaration of Acceptance of Office
 
2. Election of Vice Chairperson and to sign the Declaration of Acceptance of Office
 
3   Chairman’s remarks
 
4.  To resolve to accept apologies and reasons for absence received by the Clerk, prior to the meeting 
 
5.  Disclosure of pecuniary interests
Declaration of any disclosable interest in a matter to be discussed at the meeting and which is not included in the register of interests.  Members are reminded that they are required to leave the remote meeting during the discussion and for voting on matters in which they have a disclosable pecuniary interest.
 
6.   To approve as a correct record the notes of the Parish Council meeting held on 26 April 2022 and to authorise the Chairman to sign as the official minutes
 
7.   Clerk’s Report (for information only)
 
8.   Financial Matters 
a) To ratify Payments made – 01/04/22 – 30/04/22
b) To consider Bank Account balances at 30/04/22
c) To consider Income & Expenditure summary at 30/04/21
d) To consider the year-end Financial Report for 2021/22
e) Council expenditure incurred under s.137 Local Government Act 1972 – for 2021/22
 
9.    Planning Matters  
a)  To receive/ratify recommendations or observations on the following planning applications:-   
1) 50 Greenfields – Dr J Hodgson – 144823
Planning application for rear extension and front infill extension
2) 3 Wold View – Ms A Ackerman – 144901
Planning application for proposed extension & alterations to dwelling.
3) Lodge Farm, Lodge Lane – Mr P Truelove - 143966
Planning application for change of use of agricultural buildings to commercial use (B8)
4)  52 Scothern Road – Mr B Cook – 144763
 Planning app for proposed two storey and single storey extensions to side & rear of dwelling     
5)  Troika 21 The Green – Mr A Wilson – 144930
 Planning application to refurbish retail unit and sub-divide residential unit to form 1no. apartment  
 over existing retail unit and 2no. dwellings, including first floor extension to infill and cover rear  
 first floor balcony.       
c) Update on outstanding planning
 
10.  Nominations & Appointments to Committees, Panels & local outside bodies & reporting back
a)  Nominations and Appointments to local outside bodies, Committee, and Panels (incl. deputy/reserve) & arrangements for reporting back
 
11.  Personnel & Standards Panel – Recommendations
a) To approve set up of new easy access savings account – Virgin money 
 
12.  Property Committee Matters & Recommendations
 a) To note the contents of the draft minutes of the Property Committee meeting held on 10 May 2022
 b) To approve an additional £15,000 allocation from General Reserves to Swathe Earmarked Reserve
 
13.  Council Matters 
a) To approve and sign the Council's Annual Governance Statement for the 2021/2022 Annual Return for the financial year ended 31/3/22 prior to submission for external audit.
b) To approve and sign the Council's Annual Accounting Statements for the 2021/2022 Annual Return for the financial year ended 31/3/22 prior to submission for external audit.
c) Review of delegation arrangements to Committees & staff
d) Review of the Council’s Risk Register
e) Review of the Council’s Assets Inventory including land, buildings and equipment
f) To note renewal of insurance cover for all insured risks from 1/6/22 – as agreed 26.04.22
g) Review of the Council’s and employees’ membership of other bodies (LGPS)
h) Review of annual subscriptions and memberships
i) To approve Council’s reviewed Standing Orders, Financial Regulations & other key policies
j) To approve Council’s reviewed Terms of Reference - (Working Groups, Committees & Panels)
 
14. To approve purchase of Blue Plaque – to erect on Beck House (JB)
 
15. To approve the revised draft Neighbourhood Plan for consultation (CH)
 
16. To receive an update from the Swathe Working Group (PM)
 
17. Climate Change Working Group update and recommendations
a) To consider the minutes from the Climate Change Working Group meetings – 7/4/22 & 3/5/22
b) To approve the updated Climate Change Strategy for 2022-23
 
18. To receive feedback following a meeting with Nettleham Hub and Energise (AW)
 
19. To receive an update – development of Emergency Plan  (AW)
 
20. To consider request to take over responsibility to replace solar panel for street light – Baker Dr
 
21. To approve erection of lockable bollard(s) at Green La, following reports of car use along Lane
 
22. Correspondence
i)  To consider feedback from LRSP – improvements for pedestrians/cyclists at A15 roundabout
 
23. Councillors Reports/Future Agenda Items
       Councillor updates/reports and items for inclusion on the next agenda.  Councillors are respectfully 
       reminded that this is not an opportunity for debate or decisions making
 
24.  Date of Next Meeting of the Parish Council – has been arranged for Tuesday 28 June 2022 
       commencing at 7.30pm at the Small Hall, Mill Hill, Nettleham
 
25.  To resolve to move into closed session and exclude the public and press, in accordance with 
       the Public Bodies (Admissions to Meetings) Act 1960, due to the sensitive nature of the 
       business to be discussed in relation to the following matters
 
26.   Closed session items
        i) To approve recommendations from the Personnel & Standards Panel, following the 6-month review 
       of measures agreed by Council in Dec 2021 for dealing with the vexatious/persistent complainant 
      
Mrs D Locker 
Clerk & Responsible Financial Officer          
26 MAY 2022