November 2024
NETTLEHAM PARISH COUNCIL
DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT THE SMALL HALL, THE OLD SCHOOL, NETTLEHAM ON TUESDAY 19 NOVEMBER 2024, AT 7.30PM
Present: Councillors: Cllr Mrs A. White (Chairman), CllrP. McNeill (Vice-Chair), Cllr D. Newsam*, Cllr A. Simpson, Cllr C. Chardoux, Cllr A. Crook, Cllr C. Payne, Cllr C. Johnson*, Cllr J McGuire
Also in attendance: Lucy Waller (Clerk), Carl Thomas (Responsible Financial Officer (RFO))
Councillors not present: Cllr K. Swain
There being no business for the public session, the meeting commenced at 7.15pm
1. To RESOLVE to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.
Apologies were also noted from Councillor J. Barrett and F. Brown of West Lindsey District Council.
2. To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None received.
3. To RESOLVE to approve the notes of the Parish Council’s Meetings held on 15/10/2024 as the minutes of the meetings.
It was RESOLVED to approve the notes of the Extraordinary Meeting and Parish Council Meeting held on 15/10/2024 as the minutes of the meetings.
4. To NOTE the Clerk’s report.
Members noted the report
5. Planning Matters:
a). To RESOLVE responses to West Lindsey District Council in relation to the following planning application(s):
It was RESOLVED to submit the following responses:
WL/2024/00888 LAND OFF THE HAWTHORNS NETTLEHAM LINCOLN
No objection, however, there are no further details provided regarding the proposed changes to working times. The Parish Council would like to request that any change to working times is considerate of the needs and welfare of neighbouring residents.
WL/2024/00904 ASH TREE FARM SUDBROOKE LANE NETTLEHAM
No objection.
b). Any other planning matters, including any applications received after the agenda was published:
WL/2024/00909 LAND REAR OF 25 LODGE LANE NETTLEHAM LINCOLN LN2 2RS
No objection.
(7.22pm *Cllr D Newsam joined the meeting)
c). THE DOVECOTE KINGSWAY NETTLEHAM LINCOLN LN2 2QA
No objection.
(7.22pm *Cllr C Johnson joined the meeting)
WL/2024/00938 23 KINGSWAY NETTLEHAM LINCOLN LN2 2QA
No objection
i. To note the responses on planning matters made under delegation since the last meeting.
Members noted the report (attached as Appendix A of these minutes)
ii. To consider any future protocols/ actions relating to tree applications within the Parish on which the Parish Council is not currently consulted.
Members discussed recent tree work within the Conservation Area; it was highlighted that Parish Councils are not currently consulted on tree applications. It was noted that a request that Nettleham Parish Council be consulted was being considered by West Lindsey District Council. It was agreed to await feedback from this request. It was RESOLVED to request copies of any amenity assessment produced in relation to the recent tree works.
6. Financial Matters
a). To NOTE AND RATIFY the pre-approved payments made since the last meeting and to RESOLVE to approve the schedule of accounts for payment.
Members noted and ratified the pre-approved payments made since the last meeting and RESOLVED to approve the schedule of accounts for payment attached as Appendix B of these minutes.
b). To NOTE the Full and Summary Income & Expenditure Reports as at 31.10.24 and to NOTE the Council’s Bank Account & Earmark Reserves balances at 31.10.24
Members noted the Full and Summary Income & Expenditure Reports as at 31.10.24 and the Council’s Bank Account & Earmark Reserves balances at 31.10.24
c). To CONSIDER a grant application for £50 in relation to the Christmas Market. (Expenditure under LGA1972 s.145) It was RESOLVED to approve the grant application for £50 in relation to the Christmas Market.
Action Point – RFO to arrange payment
d). to NOTE that the National Pay Award 01/04/2024 -31/03/2025 has now been agreed, all grades up to SCP43 received an uplift of £1290 pa (FTE) and this has been applied to payroll and backdated as per contractual obligations.
Members noted the National Pay Award 01/04/2024 -31/03/2025
7. Budget & Precept Planning
a). To DISCUSS and REVIEW the draft budget including any budgetary priorities for 2025-2026 and to consider any adjustments.
Members noted the draft budget and the verbal introduction from the RFO. The need for additional funds to be added for the Ear Marked Reserve to replace/repair the wall at the Old School was highlighted. Members noted that there would be some minor adjustments prior to finalising the budget but no major increases were expected.
b). To RESOLVE a preliminary precept proposal for 2025-2026 which will be subject to any necessary adjustments when the tax base has been confirmed by West Lindsey District Council.
Members noted that the current preliminary precept request was £203515 but that this would require some adjustment following minor adjustments to the budget. It was estimated that the increase in Council Tax would be 1%.
8. Committees:
To NOTE the draft notes of the Property Committee held on 05/11/2024 and RESOLVE any action in relation to the recommendations of those notes:
Members noted the notes of the Property Committee.
a). Match fund a grant from WLDC for hydraulic modelling
It was RESOLVED to spend up to £5000 to match fund a grant from WLDC for hydraulic modelling, should the grant be successful.
b). Accept the quote from contractor B for replacing the fencing at the Tennis Courts and the MUGA subject to confirmation of points raised.
It was RESOLVED to accept the quote of £6954.00 + VAT for replacing the fencing at the Tennis Courts.
c). That consideration is given to standardising memorial benches.
Following discussion, it was agreed that the current policy, and the choice of a recycled or wood bench was satisfactory, and no change was required.
9. Working Groups
a). To RESOLVE to approve the draft Terms of Reference for the Highways Working Group.
It was RESOLVED to adopt the Terms of Reference as circulated subject to the amendment of a typographical error.
10. Correspondence received requiring a RESPONSE, or to be NOTED:
a). Resident Communication Leaf Blowers
Members noted the correspondence and asked the Clerk to respond highlighting the work had been done in preparation for Remembrance Sunday and is not routinely undertaken.
Action Point – Clerk to respond to correspondence.
11. Date of Next Meeting of the Parish Council –this has been arranged for Tuesday 17th December 2024, commencing at 7.30pm (Public session from 7.15pm), in the Small Hall at The Old School, Nettleham. (Submissions of council agenda items / reports by no later than close of business 09/12/2024)
Members noted the time and date of the next meeting.
Any Future Agenda Items
None raised.
12. To RESOLVE whether to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
The above RESOLUTION was passed.
13. TO NOTE the nominations for the Ray Sellars Award 2024 and to RESOLVE the choice of recipient. (exclusion recommended due to personal / sensitive information)
It was RESOLVED to award the Ray Sellars Award 2024 to Allison Faulkner for services to Village Appearance and Wildlife.
Action Point - Clerk to contact recipient.
The meeting closed at 8.05pm