May 2024
NETTLEHAM PARISH COUNCIL
The Parish Office, Scothern Road, Nettleham, Lincoln. LN2 2TU
Tel: 01522 750011. Email: parishcouncil@nettleham-pc.gov.uk
Website: www.nettleham-pc.gov.uk
THE ANNUAL MEETING OF THE PARISH COUNCIL WILL BE HELD ON TUESDAY 21 MAY 2024, AT 7.30PM AT THE SMALL HALL, OLD SCHOOL, MILL HILL, NETTLEHAM
PUBLIC FORUM FROM 7:15PM
Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, will be held. The public may address the council on current matters or issues that may become future agenda items. Reports from County and District Councillors and representatives on outside bodies will be given during this time.
The public pack, with documents relating to this agenda, can be viewed here
Agenda
1. Election of Chairperson and to sign the Declaration of Acceptance of Office
2. Election of Vice Chairperson and to sign the Declaration of Acceptance of Office
3. To resolve to accept apologies and reasons for absence received by the Clerk, prior to the meeting
4. To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
(Declaration of any disclosable interest in a matter to be discussed at the meeting and which is not included in the register of interests)
5. To RESOLVE to approve the notes of the Parish Council’s Meeting held on 16/04/2024 as the minutes of the meeting.
6. Clerk’s Report
7. Financial Matters
a). To NOTE AND RATIFY the pre-approved payments made since the last meeting and to RESOLVE to approve the schedule of accounts for payment.
b). To NOTE the Full and Summary Income & Expenditure Reports as at 30.04.24.and the Council’s Bank Account & Earmarked Reserves balances at 30.04.24.
c). To NOTE Council expenditure incurred under s.137 Local Government Act 1972 – for 2023/24
d). To RESOLVE to preapprove regular automated payments (by electronic payment or Direct Debit) for the municipal year 2024 -2025.
e). To RECEIVE AND NOTE the Annual Internal Audit Report.
f). To RESOLVE responses to the Annual Governance Statement.
g). To CONSIDER, APPROVE AND SIGN the Accounting Statements 2023/24.
h). To NOTE that the period for the exercise of public rights will be 03/06/24 to 12/07/24
i). To RESOLVE a response to a Grant Request of £600 for the Village Carnival (Expenditure under LGA1972 s.145 £1000 Grants budget available for 24/25)
8. Planning Matters
a). To note any update on other planning matters:
- Notes of the informal meeting with Millcroft Development on Thursday, May 2, 2024.
9. Annual Council Matters
a). Nominations & Appointments to Committees, Panels & local outside bodies
(Note-Property Committee Working Group appointments will be made at the next meeting of that committee) (In line with relevant Terms of Reference Committees will elect their own Chair & Vice (if required) at the next meeting of that committee).
b). Review of delegation arrangements to Committees & staff
c). Review of the Council’s Risk Register
d). Review of the Council’s Assets Inventory including land, buildings and equipment
e). To resolve the renewal of insurance cover for all insured risks from 1/6/24
f). Review of the Council’s and employees’ membership of other bodies and annual subscriptions.
g). To readopt the Council’s Standing Orders, Financial Regulations & other key policies
h). To approve Terms of Reference - Parish Council Working Groups & Committees (Note-Property Committee Working Group Terms of reference will be considered at the next meeting of that committee)
i). To resolve the time and place of ordinary meetings of the Council and Property Committee up to and including the next annual meeting of the Council. (Other committees to be scheduled as required throughout the Municipal Year in line with the required frequency stipulated in the Committee Terms of Reference.)
10. Committees (to NOTE the notes of and RESOLVE any action in relation to the recommendations of):
The Properties Committee held on 7/05/2024
- Location of a Gauge Board
- Purchase of Play Tower (£29620) including the RESOLUTION to approve the use of CIL funds. Expenditure under Local Government (Miscellaneous Provisions) Act 1976 s.19
The Finance Committee held on 14/05/2024
- Health & Safety provision
- Investment Arrangements
- Utility Contract
11. Working Groups (to RESOLVE any action in relation to the proposals of):
a). Conservation Working Group, Telephone Kiosk
b). Climate Change Working Group, Blister Pack recycling
12. Correspondence (to be noted or for response)
- Street names
- Anglian Water
- Bench request
- Highways issue
- Local List Validation
13. Items for inclusion on the next agenda / Date of Next Meeting of the Parish Council – this has been suggested for Tuesday 18th June 2024 at the Small Hall, Mill Hill, Nettleham
Lucy Waller
Parish Clerk 16 MAY 2024