May 2024
NETTLEHAM PARISH COUNCIL MINUTES OF THE PROPERTY COMMITTEE MEETING HELD AT THE OLD SCHOOL SMALL HALL, MILL HILL ON TUESDAY 7 MAY 2024, AT 7.15 PM
Present: Cllr D. Newsam (Chair), Cllr C.Johnson (CJ), Cllr A.Crook (AC), Cllr C.Payne (CP), Cllr P. McNeill (PM) - arrived at 7.40pm
Also in attendance: Cllr A. White (AW), Jane Ashby (FM), Claire Ward (AC)
The public session commenced at 7:15pm
There being no business for the public session the meeting commenced at 7:20pm
1. To resolve to receive apologies and accept reasons for absence - None
2. Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
Cllr Johnson is a member of the Tennis club (item 14)
3. The notes of the Property Committee meeting held on 5 March 2024 to be approved as the minutes
Councillors requested that the draft notes be circulated as soon as they are available. The draft notes are currently circulated via drop box the week after the meeting in preparation for the Parish Council meeting and are published on the Parish Council website as soon as they are finalised. ACTION AC
It was proposed, seconded and RESOLVED: to approve as a correct record, the notes of the Property Committee meeting held on 5 March 2024 and to authorise the Chairman to sign as the official minutes. The Chairman duly signed the minutes.
4. Financial Matters – (FM)
a). To approve/ratify recent and proposed expenditure
Councillors requested that quotes relating to proposed expenditure are circulated prior to the meeting in future. ACTION FM
PROPOSED EXPENDITURE
1 Dragon Courts £950.00 Cleaning of the Muga via power washing
2 HCG £500.00 Old school LH gas servicing
RATIFICATION OF EXPENDITURE
1 MKM £12.50 Post Mix
2 Lincs Flooring £48.74 Threshold plate for Mulsanne Pavilion Bar area
3 Marshall Gardens £28.99 Tree for the Old quarry
4 Boston Seeds £114.00 Wildflower seeds for Old Quarry
5 Pentagon Lincoln £66.66 First Annual service on works Van
6 ASDF £300.00 Additions to Swathe drawings
7 Sarah Bright £450.00 Vicars Wood tree safety survey
8 SAC £197.91 Repair to leak in the Old School Large Hall Kitchen
9 Wickes £12.15 Grass seed for burial ground
10 Shelley Signs ltd £127.00 Guage board and backer for beck at Vicarage Lane
11 James Heath £35.00 Light fitting at OSSH replaced
It was proposed, seconded and
RESOLVED: to approve/ratify recent and proposed expenditure
b). To consider the income and expenditure report as at 30/04/24 – noted
5. Facilities Manager Report (for information only)
Members noted the Facilities Manager report.
6. Working Groups reports.
a). Beck and Flood Resilience working group
Committee discussed the siting of the gauge board in the beck and requested that the matter is included on the next full Council agenda. ACTION CLERK
b). MPUG have not met formally recently but have been made aware of the Football Club’s future vision for the Pavilion, following their success this season.
c). Field paths - some additional cutting back along footpaths is required, Cllr Johnson to provide FM with a list. ACTION FM
d). Green Lane, Trees and Vicars Wood – the next working party is scheduled for Thursday 16 May to undertake further ground cover clearance. In Vicars Wood the area of newly planted grass in front of the bench requires cutting. ACTION FM
7. To consider proposal for a new play tower in Bill Baileys.
Cllr Crook presented a range of options to replace the play tower in Bill Baileys. Councillors discussed design, durability and price and agreed on a play tower specification to recommend to full Council.
It was proposed, seconded and
RESOLVED: to recommend to Full Council the purchase and installation of a new play tower including ropes, steps, firefighter poles and ramps plus a steel slide, for Bill Baileys Play area from their preferred supplier at a cost of £29620. ACTION CLERK
8. To consider the Old Quarry Wildflower Management Plan.
Councillors considered the management plan for the Old Quarry which includes a schedule of tasks to be undertaken throughout the year. The re development of the area as a wildflower meadow is progressing well.
It was proposed, seconded and
RESOLVED: to accept the Old Quarry Wildflower Management Plan ACTION FM
9. To consider the location of the photographic portrait of His Majesty King Charles III
Councillors discussed suitable locations to hang the portrait of King Charles III
It was proposed, seconded and
RESOLVED: to hang the King’s portrait in the Parish Office.
10. To consider dates for Village inspection.
Councillors discussed arrangements for undertaking the annual village inspection, and agreed to supply Cllr Newsam with dates when they are NOT available. ACTION ALL
11. To consider quote for Tree Survey in various locations in the village.
Councillors considered the quote that has been received for the tree safety survey which covers Bill Baileys, Mulsanne Park, Riverdale, Old Quarry, Village Green, the Burial ground and Bishops meadow.
It was proposed, seconded and
RESOLVED: to accept the tree safety survey at a cost of £1760 ACTION FM
12. To consider quotes for the cleaning of the Parish Office.
Two companies have provided quotes for cleaning the Parish Office on a fortnightly basis. Councillors requested a further quote from another local supplier before making a decision. Facebook could also be used to find someone. ACTION FM
13. To consider repairs to Old School car park block paving.
There are significant areas of the car park at the Old School where the pavers have lifted which require re-laying. Two suppliers have been approached for an estimate to undertake the work, but Councillors requested more information about the extent of the area affected before making a decision. ACTION FM
14. To consider replacing the fencing at the Muga and Tennis Courts.
Councillors discussed the condition and efficacy of the current fencing at the MUGA and the tennis courts. It might be appropriate to raise the height of the fence and review access points. Different types of boundary fencing could also be considered.
Cllr Newsam agreed to investigate further. ACTION DN
15. To consider this year’s Christmas Tree type.
Alternatives to a traditional Christmas tree on the Village Green, which could include an artificial tree or a lit Christmas tree structure, were discussed. Councillors are keen to invite feedback on this matter, however it was agreed that more detailed information is required before consulting residents via Nettleham matters and FB. ACTION FM/AC
16. Correspondence
a). Replacement tree in Bishops Heritage Orchard
A request has been received to replace a memorial tree which has died in the orchard. Councillors agreed to accept the generous offer of a replacement tree and asked the Facilities Manager to make enquiries with the Woodland Trust about selecting a suitable replacement. ACTION FM
b). Request from Nettleham CC
Nettleham Cricket Club have approached the Parish Council to request permission to have a coffee vendor at Mulsanne Park on the Monday 27 May for the ‘Phil Brown Day of Cricket’ event. Councillors agreed to the request. ACTION FM
17. Future Agenda items
- To consider alternatives to a traditional Christmas tree for the village green and discuss how the Parish Council will gather resident’s views on the issue (DN)
18. Date of next meeting:
The next meeting of the Parish Council’s Property Committee will be held on 4 June 2024 TBC at Old School Small Hall Mill Hill Nettleham. Please email items for the agenda and relevant paperwork for the next meeting by Tuesday 21 May 2024 for inclusion on to the Property Committee Agenda.
Meeting closed at 8.45pm