Agenda - Property Committee 4 May 2021

A MEETING OF THE PARISH COUNCIL PROPERTY COMMITTEE 
WILL BE HELD REMOTELY 
ON TUESDAY 4 MAY 2021 AT 7.30PM
 
Following the introduction of new legislation Councils are now able to hold their meetings remotely.  Therefore, the Parish Council will be using Zoom online video conferencing to hold remote meetings, until further notice.  If you wish to attend the above-mentioned remote meeting you will need to Join Zoom Meeting using the link:
https://us02web.zoom.us/j/81911385067?pwd=Z3Y4RlVRMFZWcHdLcDZnMnYrUVZXUT09
Or alternatively use the Meeting ID: 819 1138 5067 and Passcode: 450660
 
Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.  The public may address the council on current matters or issues that may become future agenda items.
 
AGENDA
 
1. To resolve to receive apologies and accept reasons for absence
 
2. Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
(Declaration of any disclosable interest in a matter to be discussed at the meeting and which is not included in the register of interests.  Members are reminded that they are required to absent themselves during the discussion and voting on matters in which they had a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interest maintained by the Monitoring Officer)
 
3. The notes of the Property Committee meeting held on 30 March 2021 to be approved as the minutes 
 
4. Financial Matters (FM)
a) To approve recent/proposed expenditure
b) To consider the Earmarked Reserves monitoring report as at 31/03/21
 
5. Facilities Manager Report (for information only)
 
6. Working Groups (15 mins max)
To receive reports as follows:
a) Beck (PJ):
i. To receive an update from the meeting of the Beck Working Group held on 15.03.21
 
b) Swathe (PM):
i) To receive an update following the meeting of Swathe Working group held on 17.03.21
ii) To discuss submission of outline planning application for use of the Swathe as a burial site
 
c) Mulsanne Park (DN):
i. To receive any feedback from University of Lincoln regarding ditch on southern boundary
ii. To receive update on the improvements to the pavilion
iii. To consider request to reposition the street snooker ‘ball target area’ at multi-use games area
 
d) Field paths (JC):
i. To receive any fieldpath reports or updates
ii. To receive any feedback on the two Go Jauntly village walks
 
e) Allotments (PM):
i. To ratify acceptance of amended allotment site plan, off Scothern Rd, from the developer (PM)
 
f) Vicars Wood (JC):
i.    To receive any update as required
 
g) Play Equipment (DN)
i. To receive any update as required
 
7. To receive update reports regarding (DN)
a) Any matters requiring attention as the Covid 19 situation changes 
 
8. To consider the following items
a) To consider progress against actions identified, during the Village Inspection – January 2021
 
9. Tree matters (JR)
a) To receive a general update
b) To consider summer tree works on Council land
c) To set the cap for virement of unspent tree budget, at year end, to the new Tree Earmarked Reserve
 
10. Councillors’ Reports/Future Agenda items
Councillors are respectfully reminded that this is not an opportunity for debate or decision making.
 
11. To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed 
 
12. Date of next meeting:
The next meeting of the Parish Council’s Property Committee will be held on 8 June 2021 at the Small Hall, Old School, Mill Hill at 7.30pm
 
Mrs D Locker
Clerk and Responsible Financial Officer                    
28 April 2021