June 2025
DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HR COMMITTEE HELD ON FRIDAY 6 JUNE 2025, AT 1.00PM AT THE PARISH OFFICE, SCOTHERN ROAD, NETTLEHAM
Present: Cllr Peter McNeill, Cllr Johnson, Cllr Simpson.
In attendance: Cllr White (at the invitation of the Chair)
The meeting opened at 1.00pm
1. To ELECT a Chair of the Committee.
It was RESOLVED to elect Cllr Peter McNeill as Chair.
2. To ELECT a Vice-Chair of the Committee (if required).
No Vice- Chair was elected. Members noted that a resolution would be required to appoint a Chair for a single meeting if required in the absence of the Committee Chair.
3. To RESOLVE to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting
No apologies were received from members. Apologies were noted from the Clerk.
4. To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None received.
5. To RESOLVE to approve the draft minutes of the last meeting held on the 10/03/2025 as a correct record and the legal minutes of the meeting.
It was RESOLVED to approve the draft minutes of the meeting held on 10/03/2025 as a correct record and the legal minutes of the meeting.
6. To RESOLVE whether to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
It was RESOLVED to exclude the public and press for the following items, due to the confidential or sensitive nature of business (in accordance with the Public Bodies (Admissions to Meetings) Act 1960).
At the invitation of the Chair of the Committee Councillor Angela White, Chair of The Parish Council remained in the meeting to provide expertise and perspective.
7. To RESOLVE any actions / recommendations in relation to the recruitment of a Clerk.
Following confidential discussion, which is detailed in the confidential report to council it was RESOLVED:
- To recommend to Full Council that in future the contractual notice period for the Clerk role is 3 months.
- To commence recruitment for the Clerk post using the existing approved terms and conditions offering Flexible Working to suit the successful applicant to a maximum of 15 hours office-based and 15 hours home working, on pay scale (SCP 32-38) pro rata, depending on experience. The timescale set for recruitment aims to make an appointment at The July Full Council Meeting.
- To recommend to Full Council that the current RFO be appointed as Acting Proper Officer, to ensure legal compliance, until the appointment of a Clerk.
- To recommend to Full Council the preauthorisation of any necessary overtime on the part of the RFO, Accounts assistant and Assistant Clerk (at the normal hourly rate). Additional expense not to exceed the level of expense saved in the absence of the Clerk.
- To approve the Job Description, Person Specification and Advert – subject to consultation with the Clerk and any recommended alterations.
- To appoint Cllr’s McNeill and White and the RFO to the shortlisting and interview panels.
The Meeting closed: 3:25pm