HR Committee Minutes

February 2025

NETTLEHAM PARISH COUNCIL HR. COMMITTEE

MINUTES OF THE MEETING HELD AT THE MEETING ROOM, THE OLD SCHOOL, MILL HILL, NETTLEHAM ON THURSDAY 6 FEBRUARY 2025, AT 3.00PM

 

 

 

Present: Councillors: Cllr P. McNeill (Chairman), Cllr A. Simpson and Cllr A. White (substituting for Cllr J. McGuire)

 

Also in attendance: None.  No Clerk present. Councillors took notes of the meeting.

 

The meeting opened at 3.00pm 

 

1.     To RESOLVE to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.

Apologies were received from Cllr J. McGuire. It was RESOLVED to accept the apologies. As per the arrangements set out in the Committee Terms of Reference, Cllr White substituted for Cllr McGuire. Apologies were also noted from the Clerk to the Council. In the Clerk’s absence, Councillors took notes of the meeting.

 

2.     To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations. 

None received 

 

3.   To RESOLVE to approve the draft minutes of the last meeting held on the 09/12/2024 as a correct record and the legal minutes of the meeting. 

It was RESOLVED to approve the draft minutes of the last meeting held on 09/12/2024 as a correct record and the legal minutes of the meeting.

 

4.   To RESOLVE whether to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed. 

It was RESOLVED to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960.

 

5.   To RESOLVE any actions or recommendations to Council in relation to the Facility Manager role and recruitment.

Members noted separate reports submitted by the Clerk and the Chairman of the HR Committee. Following discussion during which various scenarios and costings presented were considered, the following key points were noted:

 

  • Members agreed with the Clerk’s assessment regarding the need for increased hours.
  • It was noted that previous recruitment efforts had overly focused on council administrative skills rather than the core needs of the role.
  • the role should be based in the office/parish but with flexibility for evening meetings and occasional weekend work.
  • It was questioned how the Council would like to proceed regarding a previously considered staffing review, given the change in circumstances, whether awaiting this review would necessitate a temporary appointment which may negatively impact on the recruitment process and also the ability of the review to assess the current structure during a transitional period.  

 

 

It was RESOLVED to recommend to Full Council that: 

  • the recruitment commences of a Facilities Manager to work 37 hours per week on SCP 13-25, dependent on experience, with a view to that role fulfilling the previous Facilities Manager role and the previous Facilities Assistant role. 
  • the HR Committee commence the recruitment process as per the Committee’s remit.  
  • the Clerk in conjunction with the HR Committee draw up the advert and job specification with a greater emphasis on key practical, management, and health and safety skills and experience. While a high standard of administration and IT skills would be required, it was noted that local council experience, while desirable, would be less of a necessity as a candidate with strong skills and experience in other key areas could be trained in-house.

 

 The meeting closed at 4.20pm