October 2024
NETTLEHAM PARISH COUNCIL H.R COMMITTEE
DRAFT MINUTES OF THE MEETING HELD AT THE PARISH OFFICE, NETTLEHAM ON TUESDAY 08 OCTOBER 2024, AT 6.00PM
Present: Councillors: Cllr P. McNeill (Chairman), Cllr J. McGuire, and Cllr A. Simpson
Also in attendance: Lucy Waller (Clerk).
The meeting opened at 6.00pm
1. To ELECT a chairman of the committee
It was RESOLVED to elect Cllr P. McNeill as the Chairman of the Committee
2. To ELECT a Vice-Chair of the Committee (if required)
It was RESOLVED to elect Cllr A. Simpson as the Vice – Chair of the Committee
3. To RESOLVE to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.
None received.
4. To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None received.
5. To RESOLVE to approve the draft minutes of the last meeting held on the 19/02/2024 as a correct record and the legal minutes of the meeting.
It was RESOLVED to approve the draft minutes of the last meeting held on the 19/02/2024 as a correct record and the legal minutes of the meeting.
6. To RESOLVE whether to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
It was RESOLVED to exclude the public and press.
7. Staffing matters:
Including
a). To REVIEW a temporary flexible working trial.
It was RESOLVED to make the confidential recommendation to Council as detailed in the confidential report to the Council
b). To APPROVE two probation completions.
The probation reports were noted, and the completion of the probations approved.
c). To CONSIDER Contract Updates
It was highlighted that the updates were changes to legislation which would take precedence over any former contract, it was RESOLVED that a summary memo be sent to all staff highlighting the changes, but it was unnecessary to issue updated contracts of employment. The legislation allowing for rolled up holiday pay was noted but it was felt that this was unsuitable for the councils’ need.
d). To RESOLVE the response to a request for payment in lieu of annual leave.
It was RESOLVED to make the confidential recommendation to Council as detailed in the confidential report to Council.
e) To CONSIDER a staff request
It was RESOLVED to make the confidential recommendation to Council as detailed in the confidential report to the Council.
f). To NOTE Office Christmas Closure dates (12 noon on 24th Dec to reopen 9am Monday 6th Jan)
Members noted the Christmas Office Closure dates
g). To CONSIDER actions in relation to a Confidential Staffing Report
The confidential RESOLUTIONS of the HR Committee are detailed in the confidential report to Council. It was also RESOLVED to recommend to council:
- Adoption of the Managing Stress in the Workplace Policy
- Adoption of the Protocol on Councillor /Officer Relationships which all Councillors and Staff are asked to read and sign to indicate their understanding and compliance with.
h). To RESOLVE arrangements for staff appraisals.
The arrangements were confirmed as per the HR Committee Terms of Reference with dates to be arranged.
8. To CONSIDER any Health & Safety Matters including training request.
It was RESOLVED to approve 1 day training courses for two members of staff at £72.50 per person. Members noted that a working group were currently looking over the health and safety documentation. It was highlighted that a culture of Health and Safety compliance /consideration was required within the Council.
The meeting closed at 7.06pm