Parish Council minutes & agendas 2020

 MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL

HELD REMOTELY ON TUESDAY 26 MAY 2020, AT 7.30PM.

PRESENT:  Councillors: J Evans (Chairman), P Jenkinson, Mrs J Clayton, Mrs A White, P McNeill, D Newsam, A Henderson, Mrs C Appleton, C Higham, J Barrett, J Radcliffe,

Also in attendance remotely: Mrs D Locker (Clerk), Cllrs Mrs Brockway (LCC) & Cllr G McNeill (WLDC) & 2 other members of the public. 

Councillors not present: - None

Commencing at 7.30pm

The Chairman welcomed those in attendance remotely using Zoom video conferencing technology, and explained the process for:

• individuals alerting that they wished to speak;
• casting a vote and;
• being moved into the virtual waiting room for items where a declaration of interest had been declared by a Councillor or for the public in relation to closed session items. 

Resident 1 requested an opportunity to provide comments about a planning application detailed on the agenda.

Public Forum

Councillor Mrs Brockway (LCC) advised:

• LCC has arranged some surface dressing and associated traffic management to be undertaken in a number of areas in the Parish;
• LCC have not undertaken leaflet drops to residents affected by the works.  Additionally some residents have been in contact with her to complain about the aggressive cut backs undertaken by the LCC contractor, prior to commencement of the work, which has resulted in long term damage to some residents’ hedging;  
• She has personally liaised with LCC Highways to seek restitution for those affected, particularly as no enforcement notices had been issued to residents to request they undertake hedge cut back.
• She has requested that the Parish Council assist in alerting residents using usual communication opportunities e.g. Parish Council Website, notice boards and Facebook;
• Contractors have resumed work to widen the approaches at the A15 Riseholme roundabout

At 7.39pm Councillor Henderson joined the virtual meeting

Councillor Mrs Clayton asked Cllr Mrs Brockway (LCC) whether or not the snicket path leading from Parkside to the Junior School had been included in the footpath dressing works.  Cllr Jenkinson advised that he had requested an update from LCC two weeks previously and will contact again to seek confirmation whether the snicket path is included in the works plan or otherwise.

Councillor G McNeill (WLDC) advised:

• Some surface dressing works are underway on the High Street and Kingsway and there will be road closure on Thursday 28/5/20 (which is bin collection day).  WLDC will arrange another collection for the following morning, where bin collections have been missed, as a result of the works;

The Chairman requested feedback about when it is anticipated that the Central Lincs Local Plan will be available to view?

• Cllr McNeill advised that the Councils hope to maintain the existing timetable, although this may need to be moved from Spring/Summer 2021 to mid to late 2021 due to the effects of  Covid-19.

The Chairman thanked Cllr McNeill and also Cllr Mrs White for each submitting a ‘call in’ in respect of the planning application submitted for 38 new properties on Deepdale Lane.

Councillor Mrs White (WLDC) advised:

• WLDC have arrangements in place for meetings – Planning Committee was held on 30/4/20;
• Health scrutiny briefings are now received weekly from Lincs Health Trust and concerns have been raised about the 70% reduction in referrals having been received, from G.P.s recently;
• The WLDC refuse team are to be congratulated as the bin collection service is being maintained;
• She continues to liaise with WLDC Enforcement Team in respect of enforcement of the planning conditions for the retention of the ridge and furrow to the land off Deepdale Lane, following recent development adjacent to the site;

The Chairman asked if the number of persons that had been affected by Covid-19 in care homes is known locally.  Cllr Mrs White advised that she would seek to find out the details and report back.

Police Report – No incident report having been received, from the Police.

The Annual Parish Council Meeting opened at 7.52pm

043/20.  ELECTION OF CHAIRPERSON AND TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE

It was proposed, seconded and RESOLVED:   That Councillor J Evans be elected as Chairman of the Parish Council.  Unanimous

Cllr Evans duly signed the Declaration of Acceptance of Office which was witnessed by the Clerk.

044/20.  ELECTION OF VICE CHAIRPERSON AND TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE

It was proposed, seconded and RESOLVED:  That Councillor P Jenkinson be elected as Vice-Chairman of the Parish Council.  Unanimous

045/20.  CHAIRMAN’S REMARKS

The Chairman thanked Council for their vote of confidence in voting for his Chairmanship for a further term. He added that there had been a number of challenges for the Council during the last year and more difficulties ahead, particularly having to work remotely.  He wanted to send his best wishes, on behalf of the Parish Council to Joe Siddall, who had recently stepped down from his office as Councillor; adding also that he will very much missed as an individual and for the work and effort he put in for Council.  However, he was looking forward to working with Cllr Jenkinson in his role of Vice-Chairman.  The Chairman discussed there are many milestones for Council to work on during the forthcoming year, including:

• opening of the new Bill Bailey’ Play equipment;
• to progress the project to extend the burial ground into the Swathe;
• completing the Neighbourhood Plan review;
• installation of the speed monitoring equipment;
• to progress proposals to improve the Mulsanne Park Pavilion – including bid application(s);

There will be other challenges ahead also, due to loss of income from bookings due because of lock down of halls for hire due to Covid-19 and the impact will need careful monitoring in the coming months.

046/20.  TO RESOLVE TO RECEIVE APOLOGIES AND ACCEPT REASONS FOR ABSENCE

No apologies received.

047/20. DISCLOSURE OF INTERESTS IN ACCORDANCE WITH THE REQUIREMENTS OF THE LOCALISM ACT 2011 AND TO CONSIDER ANY REQUESTS FOR DISPENSATIONS

None received.

048/20. TO APPROVE AS A CORRECT RECORD THE NOTES OF THE PARISH COUNCIL MEETING HELD ON 17 MARCH 2020 AND TO AUTHORISE THE CHAIRMAN TO SIGN THE OFFICIAL MINUTES

It was proposed, seconded and

RESOLVED:  That the notes of the meeting of the Parish Council, held on 17 March 2020, be approved as a correct record and be signed by the Chairman.  Unanimous - (by those that had been in attendance at the meeting.

049/20.  CLERK’S REPORT  (for information only)

• The Speed indicator device already ordered is ready, but delivery has been delayed due to changes in staff working arrangements, in response to Covid-19. Installation of the 2 posts, by LCC, has been ordered, with 4 others already in situ;
• Council currently has a Councillor vacancy with the initial notice advertising the vacancy and potential to fill by calling an election, has now expired.  The vacancy is therefore likely to be re-advertised to be filled by Co-option and, due to the timescales involved that the applications be considered at the meeting of the Parish Council to be held on 14 July 2020.

050/20.  FINANCIAL MATTERS

(a)  To ratify the renewal of mobile phone contract, on sim only basis – saving £33.00 per month

It was proposed, seconded and RESOLVED:  To ratify the setting up of a new contract with mobile phone provider.  Unanimous

(b)  To ratify decision to award a £1,000 S137 grant to Nettleham Volunteers – Covid-19 related

It was proposed, seconded and RESOLVED:  That Council ratify the award of the £1000 grant to the Nettleham Volunteers group to deliver individual support options to residents affected by Covid-19 pandemic.  Unanimous

(c)  To ratify Payments made – 01/04/20 – 30/04/20

It was proposed, seconded and RESOLVED:  That Council ratify payments made during March & April 2020 Unanimous

(d)  To consider Bank Account balances at 30/04/20

The bank account statement balances were checked and signed off as a true record by the Chairman.

(e) To consider the 2019/20 Year End Financial Monitoring Report

The contents of the financial report were noted.

(f)  Grant Offer received from HCLG to undertake Neighbourhood Plan review - £8,980

Council heard that the grant application submitted early May 2020 had been successful and a payment of £8,980 had been received from the Ministry of Housing, Communities and Local Government to support costs associated with the Neighbourhood Plan Review.  This was noted by Council.

(g) Council expenditure incurred under s.137 Local Government Act 1972 – for 2019/20

Contents of the report setting out the s137 expenditure during 2019/20, were noted.

(h) To consider grant application from Nettleham Festive Market Committee - £226.75

It was proposed, seconded and RESOLVED:  That a grant of £226.75 be agreed and financed from reserves - (payment subject to the event taking place).  Unanimous

(i) To ratify the setting up of 2 x monthly direct debits and one off annual payment for Zoom to enable hosting of Council virtual meetings 

It was proposed, seconded and RESOLVED:  To ratify the one off annual payment & the setting up of two monthly direct debit payments at £11.99 per month each, to enable the hosting of virtual meetings until such time that normal meetings can be resumed and the payments cancelled.  Unanimous

At 8.23pm it was proposed, seconded and RESOLVED:  To suspend Standing Orders to hear from a member of the public.  Unanimous

Resident 1 advised that whilst he had already submitted comments to WLDC he was advising Council about his concerns about the planning application submitted for 1 Brookfield Avenue as the extension proposed:

•  Would be around 8 mtrs in length which would stretch almost the full length of their neighbours  garden e.g. being only around 9.5 mtrs in length;
• The proposed extension would therefore have a serious impact on the neighbouring residents light to their rear lounge and garden.

At 8.26pm it was proposed, seconded andRESOLVED:  To resume Standing Orders and re-open the meeting. Unanimous

051/20.  PLANNING MATTERS

To ratify comments received from the Planning Liaison Panel and submitted to WLDC, under Clerk’s delegated powers.

 1) 1 Brookfield Avenue                                Mrs. Melanie Gregory                                              140749

Planning application for single storey extension to rear and internal alterations

The Planning Liaison Panel recommended the following comments be submitted to WLDC -:

The Parish Council has concern about the proximity of the proposed extension to the neighbouring properties, particularly number 3 Brookfield Ave as the roof line of the extension extends well above the top of the fence between the properties and could potentially block light to the neighbouring garden.

2)  20 Cliff Avenue,                                        Mr & Mrs Unsworth                                                  140838

Planning application for alterations to existing dormer, ground floor extension and dormer extension to the rear.

The Planning Liaison Panel had no comments to make in respect of this application.

3) Harlequin House, 29, Wold View                        Mr Simon Hardy                                                 140876

Planning application for erection of two storey extension to front with thermal upgrade using external wall insulation to the entire exterior.

The Planning Liaison Panel had no comments to make in respect of this application.

4)  22 Cherry Tree Lane,                               Mr D Leather                                                             140879

Planning application for front extension over existing garage and rear extension

The Planning Liaison Panel recommended the following comments be submitted to WLDC  -:

The Parish Council notes that the number of bedrooms has increased to 5.  Under the Nettleham Neighbourhood Plan policy D3 that should require provision for parking 4 cars minimum.  The drawing provided do not make it clear if there is adequate provision for this number on the property. Other than that we have no comments to make.

5)  Land off, Deepdale Lane                         Mr Mark Mann                                                           140938

Planning application for construction of 38no. Entry Level homes and associated infrastructure

Planning application for construction of 38no. Entry Level homes and associated infrastructure -Phase 2.

The Planning Liaison Panel recommended the following comments be submitted to WLDC -:

Nettleham Parish Council strongly objects to this application on the following grounds.

1) This is not an allocated site in the adopted Nettleham Neighbourhood Plan (Nettleham Neighbourhood Plan) or CLLP.

2) The developer claims that this is an entry-level exception site so under NPPF 71 development on an unallocated site is permissible. However the proposal is contrary to para b) of the NPPF 71 as it does not comply with the design policies or standards as per D-6 of Nettleham Neighbourhood Plan.  Nettleham Neighbourhood Plan D-6 clearly states that new development should recognize and reinforce the local character in terms of height, scale, density, spacing, layout orientation, features, and materials.  The Nettleham Neighbourhood Plan also identifies the typical max density as 20 homes per Ha.  This proposal seeks to double that leading to an urban density in a rural village setting.The design and access statement seeks to justify this high density by comparing this density to that of a residential care home development on the adjacent site on Deepdale Lane. In addition site D in the Nettleham Neighbourhood Plan is referenced, which proposes a new care home facility in the centre of Nettleham on the site of the disused Linelands care home facility.  Both facilities would be of apartment style accommodation for older people and would be a totally inappropriate and an invalid comparison for a housing development such as this.

3)The design and Access statement makes reference to under delivery of affordable houses in the area but only uses historical data the most recent being 3 years ago.  Over the past 3 years Nettleham alone has had planning permission approved which includes 71 affordable homes, a significant over delivery against the 37 identified as required in the Neighbourhood Plan.  At this time recent developments in Nettleham have already delivered 45 of that total.

4) Housing mix.  Nettleham Neighbourhood Plan policy H2 requires developments of 11 or more dwellings to provide a mix of dwellings and sizes to meet the identified needs of current and future households in Nettleham.  This proposed development does not meet this criteria, by definition.

Nettleham Parish Council submits that based on the above grounds alone this opportunistic planning application should be refused as being contrary to the adopted plan and not fully compliant with NPPF 71.   However should the LPA be minded to approve the development then provision for children’s play equipment on site should be required (via S106 agreement) as the distance to the nearest play are is some 700m. away along a busy access route into Nettleham and lacks a footpath on the development side of the lane.

The Chairman advised Council that the proposals for the site were for development at 2 x times the maximum density as set out in the Council’s Neighbourhood Plan and requested, on behalf of the Parish Council, that this application be ‘called in’ by the District Councillors for the Parish.

6)  Land off Scothern Road,                                    Mr Musson                                                                140946

Outline planning application to erect 7no. dwellings with access to be considered and not reserved for subsequent applications

The Planning Liaison Panel recommended the following comments be submitted -:

Nettleham Parish Council Objects to this application

Whilst the Parish Council has no objection to the design of the proposed development and the addition of a permissive footpath it is felt that the location would extend the built form along Scothern Road into open countryside and would thereby impact the rural aspect to the west when entering the village along Scothern Road and the gradual transition to the built environment.

Specifically this application does not comply with the adopted Nettleham Neighbourhood Plan as follows:

1) There is a 5 year land supply and therefore the Nettleham Neighbourhood Plan carries full weight

2) It is not an allocated site in the CLLP or Nettleham Neighbourhood Plan

3) It extends the built form along the west side of a principal route into Nettleham, which impacts the rural feel and gradual transition to the built environment.  This is contrary to the spirit of Nettleham Neighbourhood Plan D-5.

4) It should also be noted that there was a factual error in the design and access statement, which impacts the sustainability statement.   The bus stop referred to is no longer in use (as that route has recently been discontinued) so the nearest operational bus stop in Nettleham is some 500m away from the proposed development.

5) The housing requirements identified in the Nettleham Neighbourhood Plan and CLLP are on course to be met. With an allocation of 237 in the CLLP and full planning plus outline planning already established for 260 new homes, there will not be a shortfall in achieving the plan objectives.

It should be noted that a previous application related to this site which proposed 38 dwellings, which extended to the same degree along Scothern Road but extended further into the farmland behind.  That application 133926 of Jan 2016 was dismissed at appeal in 2017. 

Extract of Inspectors summing up:-

27) In terms of its impact, the development of part of the open countryside surrounding Nettleham would cause significant harm to both the intrinsic character and beauty of the countryside and to the rural setting of Nettleham. Accordingly, I attach significant weight to this as an adverse impact. The absence of harm to traffic, drainage and flood risk and the impact on community facilities and infrastructure attract neutral weight in the planning balance.

28) Overall, I conclude that the harm the proposal would cause to the character and appearance of the countryside and to the setting of Nettleham would significantly and demonstrably outweigh the benefits of the scheme. Accordingly, the proposal does not constitute sustainable development.

29)  Section 38(6) of the Planning and Compulsory Purchase Act 2004 requires that I determine this appeal in accordance with the development plan unless material considerations indicate otherwise. I have concluded that the proposal conflicts with the development plan when read as a whole. Given that on the basis of the planning balance it would not be sustainable development, there are no material considerations warranting a decision other than in accordance with the development plan.

In summary Nettleham Parish Council has concluded that this proposed development is inappropriate in the location identified. It fails to meet the requirements of the Nettleham Neighbourhood Plan and the concerns over harm raised during the Appeal Inspector’s consideration of a similar albeit larger scheme in the same location.

7)  Chapters, 13, Parkside,                            J Owens                                                                    140978

Planning application to erect raised ground floor balcony

Planning Liaison Panel has no comments to make in respect of this application.

8) 30 Baker Drive                                          Mr J Gray                                                                   140985

Planning application to erect boundary fencing

Planning Lisison Panel make no comments to make in respect of this application.

9) Land off Deepdale Lane                           Mr M Mann                                                                141032

Planning application for erection of 2no. affordable elderly persons bungalows    

The Planning Liaison Panel recommended the following comments be submitted -:

This application is not stand alone and is dependent on the approval of the PA 140938 providing road and other infrastructure.  The Parish Council has strongly objected to PA140938. However should the LPA decide to grant the PA 140938 then the inclusion of this development would not be inappropriate.

10) 41 Greenfields                                         Ms C Dun                                                                   141058

 Planning application to remove existing garage and erect rear and side extension.

 The Planning Liaison Panel had no comments to make in respect of this application.

It was proposed seconded and RESOLVED   To agree/ratify the comments (for applications shown as 1-10) as received from the Planning Liaison Panel and submit to WLDC.   Unanimous     

(b)  Appeals, Consents, Refusals and Withdrawals received

 i)    Appeals – none

ii)    Decisions -

• Land off The Hawthorns,                        Dixon, Gauke, Pickwell & Pickwell                            140737

         Request for confirmation of compliance with condition 9 of planning permission 138494 of

         5/07/19.  Decision: Condition discharged - 27/04/2020

• 23, Greetwell Lane                                   Mrs M Hindle                                                              140777

Request for confirmation of compliance with conditions 2 and 4 of planning permission 140003

granted 09 January 2020.   Decision: Condition Discharge Partially - 05/05/2020

• 20 Cherry Tree Lane                                Mr Chris Bell                                                               140861

Planning application for side and rear extensions to include new garage, sitting area and 2 bedrooms.  Decision: granted time limit & conditions – 14/05/20

• Plots 8 & 9 Deepdale Enterprise Park   Mr D Lui                                                                      141022

Planning application to erect 2 storey office building, with offices in roof space, and associated car park - resubmission of 140042.  Decision 22/4/20 - Granted time limit +conditions

(iii)  Consents/Approval of Reserved Matters

(iv)  Refusals – none

(c) Tree Applications –  none

(d)  Update on outstanding planning matters – none.

052/20. NOMINATIONS, APPOINTMENTS & ELECTION OF REPRESENTATIVES TO LOCAL OUTSIDE BODIES

(a)  Nominations and Appointments to Committees, Panels and Working Groups, (including, if  appropriate, deputy/reserve)

It was proposed, seconded and RESOLVED:   That the following nominees be appointed to Committees & Panels for 2020-21 and representatives of Working Groups be appointed by the Property Committee.  Unanimous

Property Committee:  Cllrs:  D Newsam, P McNeill, J Radcliffe, Mrs C Appleton, Mrs J Clayton;

Planning Liaison Panel:  Cllrs: J Evans, C Higham, A Henderson, J Barrett;

Personnel & Standards Panel:  Cllrs J Evans, P Jenkinson, Mrs A White, Mrs C Appleton;

Burial Ground Panel:  Cllrs:  P McNeill, Mrs A White;

Neighbourhood Plan Review Panel: Cllrs: C Higham, J Evans, J Barrett, Mrs A White, A Henderson;

Grievance, Disciplinary, Complaints & Appeals Panel:  Cllrs Mrs J Clayton, P McNeill, C Higham;

(b)  Election of Chairman of Property Committee           

It was proposed, seconded and RESOLVED:  That Councillor D Newsam be appointed as Chairman of the Property Committee.  Unanimous

(c)  Election of Representatives to local outside bodies & arrangements for reporting back

It was proposed, seconded and RESOLVED:  That the following nominees be appointed to outside bodies for 2020-21.   Unanimous

Village Hall Committee:  Cllr Mrs J Clayton;

Nettleham Twinning Association:  Cllr J Radcliffe;

Lincs Police Panel:  Cllrs: J Barrett, P McNeill;

Community Volunteers:  Cllrs Mrs J Clayton, C Higham.

At 8.54pm Councillor Radcliffe left the remote meeting

053/20.  PERSONNEL & STANDARDS PANEL – RECOMMENDATIONS FOLLOWING:      

(a)   Review of Terms of Reference - (15 x Working Groups, Committees and Panels)

(b)  Review of Council’s Standing Orders in response to changes in legislation (Coronavirus)

(c)  Review of Council’s Financial Regulations

(d)  Review of the Council’s current policies, procedures and practices

It was proposed, seconded and RESOLVED:  To approve the recommendations of the Personnel & Standards Panel and adopt the amendments to the policies/procedures and terms of reference.   Unanimous

054/20.  PROPERTY COMMITTEE MATTERS

(a)  To note the draft minutes of the Property Committee meeting held on 12 May 2020

The contents of the minutes were noted.  The Chairman of the Property Committee provided a further update:

• The gates to the car park, at Mulsanne Park are locked at approximately 7pm until 8am each day;
• There has been a considerable increase recently in the footfall onto Mulsanne Park, including from the Stirling Development off Lodge Lane.  The condition of the entrance to Mulsanne Park from the new path from the estate is uneven. Following receipt of quotations the work has been ordered, as agreed by the Clerk under delegated responsibilities, following assessment and concerns about Health & Safety and as an emergency, for users of this entrance to Mulsanne Park;
• A post at one of the permissive paths has been moved to ensure the correct entrance to the field is clearly sign-posted, to users;
• Recent feedback received from the Council’s Consultants engaged to progress proposals for the burial ground extension into the Swathe have advised that results from the geophysical study suggest that an  archaeological survey is most likely required.  An archaeological study, if needed, may prove to be too costly to allow for the burial ground extension to proceed and further clarification is awaited from Historic England, in this respect;
• The submission of a grant application towards costs to improve facilities at the Pavilion at Mulsanne Park has been put on hold, for the time being;
• Following a period of hot weather and sparse growth, the Council’s grass cutting contractor will suspend the next grass cut, as originally scheduled.

Cllr Henderson requested confirmation as to whether a recent response had been received from Stirling Developments confirming a contribution towards the provision of the path, at Mulsanne Park, from the new Lodge Lane development.  Council were advised that no response has been received and the new access to Mulsanne will remain open.

055/20.  COUNCIL MATTERS

(a)   Review of delegation arrangements to Committees & staff

It was proposed, seconded and RESOLVED:  To approve the existing delegation arrangements, in place, for Committees & staff.  Unanimous

(b)   Review of the Council’s Risk Register

The contents of the revised risk register was considered and it was proposed, seconded and RESOLVED:  To approve the amendments to the Council’s risk register/  Unanimous

(c)   Review of the Council’s Assets Inventory including land, buildings and equipment

The contents of the revised assets inventory register was considered.  It was proposed, seconded and RESOLVED:  To approve the amendments to the Council’s assets inventory register.  Unanimous

(d)   Review and approve renewal of insurance cover for all insured risks

The Clerk advised that the increase in the annual insurance premium is largely as a result of increased cover required following installation of new play equipment and fencing at Bill Bailey’s Playing field.

It was proposed, seconded and RESOLVED:  To approve payment of the annual insurance premium to take effect from 1 June 20.  Unanimous

(e)   Review of the Council’s and employees’ membership of other bodies (LGPS)

It was proposed, seconded and RESOLVED:  To approve the revised wording and submit the updated LGPS Employers Discretionary Statement to LCC.   Unanimous

(f)    Review of annual subscriptions and memberships

During discussion it was raised that following suspension of the Lincs Best Kept Village Competition the benefits of maintaining membership of the CRE should be reviewed, by Council.

It was proposed, seconded and RESOLVED:  To review whether or not Council continue their annual subscription to the Campaign For Rural England, at the next renewal date.   Unanimous

There followed discussion about the suspension of delivery of the LALC training programme due to Covid-19 and whether or not Council would receive a refund of the training subscription, already paid to LALC, for 2020/21.  The Clerk to liaise with LALC to discuss further and to report back to Council.

056/20.  CORRESPONDENCE RECEIVED

The Clerk advised that the following correspondence had been received:

• LCC had notified the Council about a range of forthcoming works in the parish e.g. footpath and road surface dressing which the Clerk had publicised using notice boards, the website and Facebook.  Cllr Mrs Brockway had contacted the Council advising she has received some complaints about work already undertaken e.g. severe cut back to resident’s hedges and is currently in discussions with LCC Highways to ask these complaints be reviewed and remedies put in place;
• The Council have received several requests for donations, from national charities.  The Clerk advised that such requests fall outside of the Council’s grants and donations policy.
• Several residents had contacted the Parish Council expressing concern that groups of people have been seen congregating, around the Tennis courts area at Mulsanne Park, during the evening and they appeared not to be keeping within social distancing directives.  The Neighbourhood Policing Team have been informed and their response is awaited.

057/20.  COUNCILLOR REPORTS/FUTURE AGENDA ITEMS  

Neighbourhood Plan Review update – to be added to each agenda as an item

• Publicity Matters

058/20.  DATE OF NEXT REMOTE MEETING OF THE PARISH COUNCIL

A virtual meeting, via Zoom has been arranged for Tuesday 16 June 2020 commencing at 7.30pm.

059/20.  TO RESOLVE WHETHER TO MOVE INTO CLOSED SESSION AND EXCLUDE THE PUBLIC AND PRESS, IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSIONS TO MEETINGS) ACT 1960, DUE TO THE SENSITIVE NATURE OF THE BUSINESS TO BE DISCUSSED

At 9.32pm it was proposed, seconded and RESOLVED:  To move into closed session.   Unanimous

Members of the public left the virtual meeting.

060/20.   CLOSED SESSION ITEMS

(a)  To consider up to date quotations and agree renewal of gas & electricity provider – per recommendations from Property Committee 12.05.20

Quotations for the renewal of Council’s gas & electricity provider had already been considered by the Property Committee.  However, as the energy prices can change daily the agreement to renew would be based on quotations received on the day of the Parish Council meeting.  Following discussion and in consideration of the up to date energy quotations it was proposed, seconded and

RESOLVED:  To approve a three year contract for the supply of gas and electricity with EDF.  Unanimous

(b)   Staff training programme

It was proposed, seconded and  RESOLVED:  To agree the staff training programme, as proposed.  Unanimous

(c)   Staffing update

It was proposed, seconded and  RESOLVED:  To agree to hold the vacant post open until such time that Government guidance allows for buildings to be opened up and for meetings to be held. Unanimous

(d)   Amendment to staff terms & conditions – in response to legislative changes

Council were advised that there had been recent changes in legislation and the Council’s contract of employment required amendments. However, staff current terms and conditions would not be affected.

It was proposed, seconded and RESOLVED:  That the Council’s contract of employment be updated to reflect recent legislative changes; that staff be notified of the changes and be issued with an a copy of the  revised contract of employment, for their consideration.  Unanimous

APPENDIX 1

26 MAY 2020                            List of Payments 01/4/20 – 30/4/20