June 2025
NETTLEHAM PARISH COUNCIL
MINUTES OF THE PROPERTY COMMITTEE MEETING HELD AT THE OLD SCHOOL SMALL HALL, MILL HILL ON TUESDAY 10 JUNE 2025 AT 7.15 PM
Present: Cllr D. Newsam (DN) (Chair), Cllr A.Simpson (AS), Cllr C.Johnson (CJ),
Cllr C.Payne (CP), Cllr A Crook (AC)
Also in attendance: Cllr P. McNeill (PMcN), Cllr A. White (AW), Claire Ward (ACL) and one member of the public
The meeting commenced at 7:15pm
The Chair thanked everyone for attending.
1. To ELECT a Chair of the Committee
It was proposed, seconded and
RESOLVED to elect Councillor D.Newsam as the Chair.
2. To ELECT a Vice Chair of the Committee (if required).
It was proposed, seconded and
RESOLVED to defer a decision about electing a vice chair to the next meeting.
3. TO RESOLVE to receive apologies and accept reasons for absence
- none
4. Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
- none
5. The notes of the Property Committee meeting held on 4th February 2025 to be approved as the minutes.
It was proposed, seconded and
RESOLVED to approve the notes of the Property Committee Meeting held on 4th February 2025, as the minutes of the meeting.
6. To RESOLVE to appoint members of Property Committee Working Groups
It was proposed, seconded and
RESOLVED to maintain the previous memberships as circulated with the addition of the appointment of Cllr A. White to the Bishops Palace/meadow, Burial ground & Swathe.
7. TO RESOLVE to readopt the Terms of Reference for Property Committee Working Groups
It was proposed, seconded and
RESOLVED to readopt the Terms of Reference for Property Committee Working Groups
8. Financial Matters –
a) To NOTE any recent non-standard expenditure related to Council properties made under delegation (which requires reporting) - noted
£57.96 Signs req as per fire safety report
£53.55 Backing Material for notice board
£10.30 Spray Paint Swathe
£12.72 Hook Old School Door
£12.07 Hand sanitiser Old school
£500.00 Tree works Mulsanne
£31.80 Lock Mulsanne / watering can cemetery
£17.97 Paint Bus stop on the Green
£195.00 Roof Repairs - old school (loose slates)
£172.3 Replacement swing seat and clips
b) To NOTE the income and expenditure report at 31.05.2025 – noted
Note – no data was provided in the ‘current annual budget’ column ACTION CLERK/RFO
9. To NOTE External Play Area Inspection reports and RESOLVE any action.
Members discussed the issues raised in the external play area inspection reports and noted those that were a priority.
It was proposed, seconded and
RESOLVED to ask the Facilities Manager to review the issues highlighted and implement appropriate action.
FM to review and recommend appropriate action ACTION FM
10. To NOTE tenders received for outsourcing maintenance of The Beck and to RESOLVE a recommendation to Full Council.
Members discussed tenders received for undertaking routine beck maintenance and considered the both services provided and an appropriate length of initial contract to be offered.
It was proposed, seconded and
RESOLVED to recommend to Full Council the appointment of contractor 2, for ‘essential works’ as specified and to offer a 1 year contract with a 6-month break clause. ACTION CLERK
11. To NOTE indicative quotes for works required to Mulsanne Pavillion (Fire Door) and resolve any action /recommendation to Full Council.
Members discussed works required to Mulsanne Pavillion (Fire Door) and acknowledged that this was an opportunity to enhance the building with the addition of an outdoor seating area. The capacity of the building and the requirements of users were also considered.
It was proposed, seconded and
RESOLVED to recommend to Full Council to obtain a further quote for undertaking the work, approving a maximum expenditure at £12k plus VAT and delegating the selection of the contractor to Cllr D Newsam and the Facilities Manager. ACTION CLERK
12. To receive any working group updates including:
a) BFRWG - Riparian owner letter (RESOLVE any action)
It was proposed, seconded and
RESOLVED to instruct the Clerk to arrange for the letter to be issued to riparian owners.
ACTION CLERK
13. CIL
a) To RESOLVE any actions/recommendations to Full Council regarding Quotes for items discussed at April Full Council for short term expenditure from public consultation / Councillor Suggestions.
Members discussed the installation of two outdoor table tennis tables and considered the specifications provided. It was agreed that users would be required to supply their own bats and balls.
It was proposed, seconded and
RESOLVED to recommend to Full Council the purchase of two Cornilleau Campus Static Outdoor Table Tennis Tables (£832.50 plus VAT, assembly £109) to be sited in Mulsanne Park (adjacent to the skate park) and Bill Baileys Play area (location to be decided)
ACTION CLERK
b) To consider proposals for recommendation to Full Council for the longer-term expenditure list.
Members discussed at length proposals for longer term expenditure and identified three key proposals requiring further exploration:
i. Sports Wall - The installation of a ‘sports wall’ which incorporates a mini goal, side panels, wickets, targets and a basketball hoop, at Mulsanne Park.
ii. Parking - The creation of additional parking at Bill Baileys play area – parking is already at a premium and the offer of table tennis will add to the demand. It was suggested that access could be provided off The Crescent with an exit onto Scothern Lane.
iii.Land purchase - The purchase of a strip of land adjacent to the beck between the village and the sewage works, for the creation of a green corridor and potentially the installation of a foot bridge to link new housing developments on either side.
Councillors also discussed the purchase of an area of land for the creation of a recreational area including woodland, a nature trail, possibly a designated dog walking area and additional allotments. Cherry Fields on the outskirts of Cherry Willingham is a good example of what could be achieved if a suitable location can be identified.
It was proposed, seconded and
RESOLVED to recommend to Full Council the consideration of a sports wall for Mulsanne Park, additional parking at Bill Baileys and selective land purchase, for the longer-term CIL expenditure list. ACTION CLERK
14. Correspondence to note or requiring a RESOLUTION:
• Warranty Elan City
Members considered the battery SID annual warranty offered by Elan City at £200. As the Parish Council currently owns 3 SIDs the councillors questioned whether it might be possible to negotiate a reduced fee.
It was proposed, seconded and
RESOLVED to ask the Facilities Manager to liaise with Elan City
FM to respond to Elan City re warranty for three SIDs ACTION FM
15. Future Agenda items.
- Cemetery extension – proposal to plant a yew hedge or tree at the end of the new path (CP)
16. Date of next meeting:
The next meeting of the Parish Council’s Property Committee will be held on 09/09/2025 at the Small Hall, Old School Nettleham. Please email items for the agenda and relevant paperwork for the next meeting by Monday 1st September 2025 for inclusion on to the Property Committee Agenda.
Meeting closed at 8.30 pm