February 2025
NETTLEHAM PARISH COUNCIL
DRAFT MINUTES OF THE PROPERTY COMMITTEE MEETING HELD AT THE OLD SCHOOL SMALL HALL, MILL HILL ON TUESDAY 4 FEBRUARY, AT 7.15 PM
Present: Cllr D. Newsam (DN) (Chair), Cllr A.Simpson (AS), Cllr C.Johnson (CJ), Cllr C.Payne (CP)
Also in attendance: Cllr P. McNeill (PM), Cllr A. White (AW), Jane Ashby (FM), Claire Ward (ACL)
The meeting commenced at 7:15pm, no members of the public present.
The Chair thanked everyone for attending.
1. To Resolve to receive apologies and accept reasons for absence
Apologies were received from - Cllr A.Crook
It was proposed, seconded and RESOLVED to accept the apologies for absence
2. Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations - none
3. The notes of the Property Committee meeting held on 3 December 2024 to be Approved as the minutes.
It was proposed, seconded and RESOLVED to approve the notes of the Property Committee Meeting held on 3 December 2024, with one minor amendment to item 10, as the minutes of the meeting.
4. Financial Matters – (FM)
a). To approve/ratify recent and proposed expenditure.
PROPOSED EXPENDITURE - None
RATIFICATION OF EXPENDITURE
Morral Play Services £375.00 Annual Play Areas Inspection
AKO £230.00 Repair to beck footpath at rear of Old School
HCG £220.00 Mulsanne pavilion Annual service of Gas water heater and Gas boiler
HCG £280.00 Work required after Anglian Water inspection at Mulsanne Pavilion 1637
Wickes £59.17 Wood stain and brushes 1551
Wickes £120.00 Outdoor storage unit for Aqua and sandbags etc 1566
Wickes £7.50 Combination lock for outdoor storage unit 1566
AKO £125.01 3 x oak post for field gate (to replace posts removed from garage)
AKO £250.00 Dig trench for the laying of cable for footpath lights to Tennis courts
James Knight £407.29 Investigate & repair fault with path lighting to tennis courts
B Knights £12.72 Drop Bolt for field gate at Mulsanne
Amazon £8.62 Sign Authorised Vehicles only for gate
Amazon £8.62 Sign for beck
AET Flood Defence £117.02 Aqua SACS
PW Direct £10.54 Signs Weil’s disease
It was proposed, seconded and RESOLVED to approve/ratify recent and proposed expenditure
b). To note the income and expenditure report at 30/01/25 - noted
5. Facilities Manager Report (for information only).
It was noted that there are still raised drainage channel covers on the footpath behind the Old School.
- FM to contact contractor to level it in keeping with the rest of the path ACTION FM
6. To receive working group updates and to include: -
- B&FR WG
a). Outsourcing routine beck works to contract and possible options
Cllr Simpson stressed that the beck is a village amenity, and that the management plan should be implemented proactively rather than reactively.
Contractors could be approached and asked to quote for undertaking both routine work (to mitigate flood risk as specified in the beck management plan) and for undertaking work to enhance the area around the beck, such as litter picking and clearing debris including fallen branches.
It was proposed, seconded and RESOLVED to recommend to full council to outsource all essential beck work in the Village between Washdyke and Brookfield as laid out in the Management Plan.
It is also proposed that some additional works could be added, to enhance the amenity value of the Beck - managing the beck bed, pruning trees, clearing litter, bank management.
b). Proposed by Cllr A. Simpson that an installation of a Trash screen at Vicarage Lane Culvert be negotiated with Lincolnshire County Council - their advantages/disadvantages and feasibility study
Contact has been made with the Flood Resilience Officer at LCC, but there has been no progress. The working group hope to undertake a site visit to look at a trash screen in situ and consider the most appropriate specification and location for one to be installed in Nettleham.
- The working group request that the Clerk writes to Ryan Davis (Flood Resilience Officer, LCC) for a progress update. ACTION CLERK
It was proposed, seconded and RESOLVED to ask the Clerk to contact Ryan Davis (Flood Resilience Officer, LCC)
c). Checking the beck between Brookfield and sewerage works - getting permission.
The working group would like to get permission from landowners and residents to enter the beck between Brookfield and the sewerage works. ACTION CLERK
It was proposed, seconded and RESOLVED to ask the Clerk to write to landowners either side of the beck between Brookfield and the sewerage works to ask if they have any objections to the working group inspecting the beck.
- Green Lane
At the recent meeting it was decided to zone the Lane and concentrate on one zone where the group can make a difference. Actions include clearing ivy, nettles and cow parsley, planting new saplings where appropriate, planting plugs of native species such as bluebells and aconites and spreading some heavy shade seed.
The group also discussed having some way of being recognised as volunteers if they are approached by members of the public. The group would like to be provided with lanyards explaining they are volunteers with the parish council details on the back. ACTION FM/CLERK
- Bishops Orchard
Real progress is being made in the orchard. Hazels have been coppiced and a dead hedge habitat created. Pruning is scheduled for week commencing 10 Feb and bulbs will be planted as soon as there are available.
7. To consider the Riverdale Management Plan and TO RESOLVE any action.
The proposed management plan includes the lay out and management of the area and indicates some enhancements including a wild flower area and planting flowering bulbs, small flowering shrubs and hedge side and woodland flowers. The grassed area nearest the road will be mowed but the area under the trees will be left to grow longer. The mowed path through the area will be 1 meter wide and the map will be amended to show this more clearly. It is proposed to share the amended plan with the residents. ACTION CJ
It was proposed, seconded and RESOLVED to alter the map slightly and then invite feedback on the proposed Riverdale Management Plan from residents.
8. To discuss type of mole repellent vegetation to be planted in the Burial Ground and
TO RESOLVE any action.
Research by Cllr Johnson would suggest that the following plants/bulbs are considered to be the most repellent to moles - Hyacinth, snakes head fritillary, daffodils, onion and alliums. These should be purchased and planted around the cemetery as soon as possible. ACTION FM
It was proposed, seconded and RESOLVED to purchase the plants & bulbs recommended by Cllr Johnson.
9. To consider quote and specification for additional fencing at Nettleham Tennis Courts and TO RESOLVE any action.
Members discussed and approved the details of the additional fencing at the tennis courts.
It was proposed, seconded and RESOLVED to accept the quote and specification for additional fencing at Nettleham Tennis Courts
ACTION FM
10. To consider Nettleham Football Club Proposed Fencing to Main Pitch at Mulsanne Park and TO RESOLVE any action.
Members considered the specification and images provided by the football club and request that the Clerk writes to the football club to confirm the Parish Council’s support. ACTION CLERK
It was proposed, seconded and RESOLVED to ask the Clerk to write to the football club to confirm the Parish Council’s support for the installation of fencing to the main pitch at Mulsanne Park.
11. To receive Fire Risk Assessments Reports on Mulsanne Pavilion, Old School and the Parish Office and TO RESOLVE any action.
Members discussed issues raised in the fire risk reports for the Parish Council Office, the Old School and Mulsanne Pavilion, and agreed to carry out the flagged items in due course.
- FM to make arrangements for the flagged items in the fire risk assessment reports to be addressed ACTION FM
It was proposed, seconded and RESOLVED to address the issues raised in the fire risk reports for the Parish Council Office, the Old School and Mulsanne Pavilion, and carry out the flagged items in due course.
12. Future Agenda items.
- Coop wall (AS)
- Trash screens (AS)
13. Date of next meeting:
The next meeting of the Parish Council’s Property Committee will be held on 4 March 2025 Mulsanne Pavilion, Field Close, Nettleham. Please email items for the agenda and relevant paperwork for the next meeting by Tuesday 25 February 2025 for inclusion on to the Property Committee Agenda.
14. To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
No members of the public or press present
15. Staffing Matters
a). To consider any recommendations to Council for amendments to the Terms of Reference of the Property Committee regarding meeting timing / length or any other recommendations in relation to The Working Time Directive (regulation 10). – (Exclusion of Public and Press recommended due to personal staff data.)
Following a discussion members decided to maintain a start time of 7.15pm but to aim to finish by 9pm. It was also agreed to retain the public forum at the start of the meeting, and to avoid deviating from the items on the agenda.
It was proposed, seconded and RESOLVED to retain the current arrangements for Property Committee meetings but to aim to finish promptly by 9pm.
Meeting closed at 8.50 pm