June 2025
NETTLEHAM PARISH COUNCIL
DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT THE SMALL HALL, THE OLD SCHOOL, NETTLEHAM ON TUESDAY 24JUNE2025, AT 7.30PM
Present Councillors: Cllr Mrs A. White (Chairman), CllrP. McNeill (Vice-Chair),
, Cllr A. Simpson, Cllr A. Crook, Cllr C. Johnson, Cllr P. Lidbury*
Also in attendance: Cllr J. Brockway (Lincolnshire County Council) Lucy Waller (Parish Clerk), Carl Thomas (RFO)**Candidate for co-option* 2 members of the public
Councillors not present: Cllr K. Swain, Cllr C. Payne &Cllr D. Newsam
.
The public session commenced at 7.15pm
Councillor J. Brockway offered apologies to Councillor Simpson for non-attendance at a recent meeting of Nettsafe (Highways working group) and asked to be included in invitations to future meetings. Members noted an update from Councillor Brockway relating to the administration of Lincolnshire County Council (LCC) and West Lindsey District Council (WLDC). Councillor Brockway informed members that she would be serving on the LCC Community Safety Committee.
Councillor Brockway thanked the Clerk for her assistance during her time in the role.
Following questions, members noted that Councillor Brockway would investigate the reason for the delayed work on the new dropped kerb in the vicinity of the Green and the possibility of extending the new A46 speed reduction to include Nettleham Heath.
A member of the public raised various concerns relating to traffic/ highways matters including:
- Reiteration of the need to extend the A46 speed limit
- The need for visual speed calming measures such as gateway treatments or chicane style traffic calming at the entrances of the village.
It was highlighted that highways matters were within the remit of Lincolnshire County Council rather than the Parish Council, but that the Nettsafe working group were lobbying LCC regarding traffic calming measures.
The meeting commenced at 7.30pm
1. To RESOLVE to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting.
Apologies were received from Councillors Payne and Newsam. It was RESOLVED to accept the reasons for absence. Members also noted apologies from Councillors. J. Barrett & F. Brown of West Lindsey District Council.
(Apologies from Councillor Swain were submitted but not received in time to be presented to the meeting)
2. To RECEIVE disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations.
None
3. To RESOLVE to approve the notes of the Parish Council’s Annual Meeting held on 20/05/2025 as the minutes of the meeting.
It was RESOLVED to approve the notes of the Parish Council’s Annual Meeting held on 20/05/2025 as the minutes of the meeting.
4. Co-option
- To allow the candidate for co-option to address the council and answer any questions from councillors.
Members noted a short speech in support of the application
- To RESOLVE to co-opt a Parish Councillor to one of the four current vacancies.
It was RESOLVED to co-opt Paul Lidbury as a Parish Councillor
Cllr Lidbury signed the Declaration of Acceptance of Office, which was witnessed by the Proper Officer of Council. Cllr Lidbury joined the meeting*.
5. Clerk’s report.
Members noted the circulated report and some verbal additions highlighting:
- The Bench at the Ridge and Furrow had now been installed.
- The Chair had sent an email regarding a potential Interparish meeting.
It was requested that the Clerk request an update report from the solicitor regarding the transfer of the allotments.
Action Point: Clerk to contact solicitor
6. Planning Matters
a). To RESOLVE a response to West Lindsey District council regarding the below planning applications:
WL/2025/00564 LAND EAST OF BROOKFIELD AVENUE NETTLEHAM LN2 2TB - Outline planning application for up to 57no. dwellings with access to be considered and not reserved for subsequent applications
It was RESOLVED agree a response for submission by email prior to the deadline for comment.
WL/2025/00580 LAND AT CRICKETERS DRIVE NETTLEHAM LINCOLN LN2 2GS- Planning application to erect 1no. dwelling.
It was RESOLVED respond highlighting concerns around drainage and loss of biodiversity.
WL/2025/00600 LAND OFF WOLSEY WAY (PHASE 4A) NETTLEHAM FIELDS LINCOLN -Reserved Matters Application for development of 374 houses with roads, hard and soft landscaping and open space provision (granted outline W65/566/95) being variation of condition 3 of planning permission 120310 granted 8 October 2008 – amendments to change the layout, house types, housing mix and increase the dwellings number of phase 4A from 11 to 16 (Overall development to remain at 374 dwellings).
It was RESOLVED to agree a response for submission by email prior to the deadline for comment.
WL/2025/00595 6 THE CRESCENT NETTLEHAM LINCOLN LN2 2SN - Planning application for proposed replacement single storey detached bungalow
It was RESOLVED to respond highlighting concerns around drainage and flood risk.
b). Any other planning matters, including any applications received after the agenda was published.
- Request for names for the new development on the former Linelands site (Orchard Place suggested)
Suggestions to put forward to the developer were:
Vicar’s Wood View
Apple Yard
Or having a competition for local school children to suggest names.
WL/2024/00036 Land south of Barfield Lane Reepham Lincoln- Appeal Notice Rule 6 status
Members noted the correspondence, and it was RESOLVED not to request Rule 6 status.
7. Committees: Property, to note the notes of the meeting held on 10.06.25 & and RESOLVE any action in relation to the recommendations of the committee:
Members noted the notes of the meeting.
a). To appoint a contractor to undertake Beck Maintenance
It was RESOLVED to accept the recommendation of the committee, subject to satisfactory checks, and the principal of the hours being used for work on the Beck and only being deployed to other work when necessary.
b). To approve expenditure of up to £12000 plus VAT for Fire Doors and Patio at Mulsanne & to delegate selection of the contractor/s to the Facilities Manager in consultation with Cllr D Newsam (subject to the receipt of the required number of quotes)
It was RESOLVED to accept the recommendation of the Committee subject to quotes being emailed to all Councillors for comment prior to the Facilities Manager acting under delegation.
c). Purchase from CIL funds of two outdoor table tennis tables.
It was RESOLVED to accept the recommendation of the committee.
d). To add the suggested items to the list for future CIL expenditure
It was RESOLVED to accept the recommendation of the committee.
Action points: FM & RFO to arrange the Beck Contract/ undertake checks.FM to arrange installation of doors and patio subject to the expenditure limit, receipt of adequate quotes, and consultation with all councillors. FM to arrange purchase of Table tennis tables. RFO to add items to CIL list.
8. Working Groups:
- Conservation – to NOTE the notes of a recent meeting with representatives of Lincolnshire Co-op.
Members noted the report and Councillor White’s verbal report, it was RESOLVED to write to ask for another meeting or further details of anticipated timelines and to raise concerns.
- Climate Change - suggested changes to Terms of Reference and updated Strategy for approval.
It was Resolved to adopt the updated Strategy; the Terms of Reference having been previously agreed.
Action Points: Chair to contact Co-op, Assistant Clerk to make updates to strategy and place on file / website
9. To RESOLVE to adopt the draft Health & Safety Policy.
It was RESOLVED to adopt the draft Health & Safety Policy. Cllr P. McNeill abstained from the vote.
Action Point: FM to place Policy on place on file / website and to circulate to all staff.
10. To RESOLVE that the delegation to the Clerk (20.05.2025 11b) regarding Tree work at Mulsanne Park be delegated to the Facilities Manager.
The above RESOLUTION was passed.
11. Correspondence to be noted or for response:
a). COBRA WARRIOR
Members noted the Correspondence
b). Estate off Scothern Road
Members noted the Correspondence
c). Riverdale Management plan x2
Members noted the Correspondence, and it was RESOLVED that a response be sent outlining the Council’s position.
d). Fire Risk Bill Baileys
Members noted the Correspondence, and it was RESOLVED to request that the Facilities Manager submit a plan for the area with costings to the next Council Meeting
e). Litter Bin Co-Op Car Park
Members noted the Correspondence, and it was highlighted that the request had been put forward to the Co-Op to provide a bin and they had done so.
Action Point: Clerk to respond as required
12. Risk Management (No decisions to be made)
13. Financial Matters
a). To NOTE AND RATIFY the pre-approved payments made since the last meeting and to RESOLVE to approve the schedule of accounts for payment.
It was RESOLVED to NOTE AND RATIFY the pre-approved payments made since the last meeting and to RESOLVE to approve the schedule of accounts for payment as shown in APPENDIX A of these minutes.
b). To NOTE the Full and Summary Income & Expenditure Reports as at 31.05.25. and to NOTE the Council’s Bank Account & Earmark Reserves balances at 31.05.25.
The Full and Summary Income & Expenditure Reports as at 30.04.25.and the Council’s Bank Account & Earmarked Reserves balances at 30.04.25. were noted
c). To RECEIVE AND NOTE the Annual Internal Audit Report.
Members received and noted the Annual Internal Audit Report.
d). To RESOLVE responses to the Annual Governance Statement.
e). Members RESOLVED the responses to the Annual Governance Statement, responding Yes to statements 1-8 and N/A to statement 9. The Annual Governance Statement was duly signed by the Chair and the Clerk.
f). To CONSIDER, APPROVE AND SIGN the Accounting Statements 2024/25.
Members considered the Accounting Statements 2024/25 and RESOLVED to approve them. They were duly signed by the Chair, the RFO having signed them prior to their presentation to the authority for approval.
g). To NOTE that the period for the exercise of public rights will be 30.6.2025 to 08.08.2025
Members noted that the period for the exercise of public rights will be 30.06.2025 to 08.08.2025.
h). To RESOLVE to remove L. Waller from all bank account mandates.
It was RESOLVED to remove L. Waller from all bank account mandates.
14. Date of Next Meeting of the Parish Council and Any Future Agenda Items –this has been arranged for Tuesday 22nd July 2025, commencing at 7.30pm (Public session from 7.15pm), in the Small Hall at The Old School, Nettleham. (Submissions of council agenda items / reports by no later than close of business 14/07/2025)
Members noted the date of the next meeting.
Prior to the exclusion of the public and Press the Chair presented the Clerk with flowers and gave a thank you speech, on the occasion of the Clerk’s last meeting.
15. To RESOLVE whether to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
It was RESOLVED to exclude the public and press for the following item/s, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed.
The public left the meeting. The RFO entered the meeting
16. HR Committee - to note the notes of the meeting held on 10.06.25 and the confidential report to Council & RESOLVE any action in relation to the recommendations of the committee: (Exclusion of public and press recommended due to personal staff data)
a). Increase future Clerk’s notice period to 3 months.
b). To appoint Carl Thomas as Acting Proper Officer until a new Clerk is in place.
Members noted the notes of the meeting and the confidential report to Council & RESOLVED to accept the recommendations of the committee above and to authorise any necessary overtime expenditure whilst the Clerk role was vacant up to the level of expenditure of employing the current Clerk in that timeframe.
17. Riverdale - To consider any action in relation to an unlawful act and RESOLVE any measures required in relation to the currently approved management plan. (Exclusion of public and press recommended due to risk of defamation or prejudice to future legal action)
It was noted that on two occasions person/s unknown had mowed grass in an area of Council owned land breeching the approved management plan for that area. The Council noted the legal advice provided by The Lincolnshire Association of Local Councils that these actions were potentially civil trespass or criminal damage.
It was RESOLVED to erect signage stating “This area is managed by the Parish Council for biodiversity with reduced mowing. Please do not mow or alter the vegetation. For concerns, contact the Parish Council” and to record any further incidents.
Action Point: FM to arrange signage.
The meeting closed at 9:12pm