Agenda - 26 May 2020 Annual Meeting

THE ANNUAL MEETING OF THE PARISH COUNCIL

WILL BE HELD REMOTELY ON TUESDAY 26 MAY 2020, AT 7.30PM.

Following the introduction of new legislation Councils are now able to hold their meetings remotely.  The Parish Council will therefore be using Zoom online video conferencing to hold remote meetings, until further notice.

If you wish to attend the abovementioned remote meeting you will need to:

1)  Email the Parish Clerk via parishcouncil@nettleham-pc.gov.uk no later than noon on Monday  25 May 2020, to advise. You will then be sent an email with a link to enable you to access this meeting. 

2)  You will also need to register with Zoom and download the relevant software/app onto your computer, phone or ipad, in advance of the meeting.  To do this go to https://zoom.us - press the ‘signup its free button’ and follow the onscreen guidance to register.

3)  Approximately 15 minutes before the meeting is due to start, you should click the link detailed in the email sent to you from the Council.  You may then be prompted to enter the User ID and password which will also be emailed to you. 

Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.  The public may address the council on current matters or issues that may become future agenda items.  Reports from County and District Councillors, representatives on outside bodies and the Police will be given at this time.

Agenda

1.   Election of Chairperson and to sign the Declaration of Acceptance of Office

2.    Election of Vice Chairperson and to sign the Declaration of Acceptance of Office

3     Chairman’s remarks

4.    To resolve to accept apologies and reasons for absence received by the Clerk, prior to the meeting

5.    Disclosure of pecuniary interests

Declaration of any disclosable interest in a matter to be discussed at the meeting and which is not included in the register of interests.  Members are reminded that they are required to leave the remote meeting during the discussion and for voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer.

6.    To approve as a correct record the notes of the Parish Council meeting held on 17 March 2020 and to authorise the Chairman to sign the official minutes

7.    Clerk’s Report (for information only)

8.    Financial Matters

(a)  To ratify the renewal of mobile phone contract, on sim only basis – saving £32.00 per month

(b)  To ratify decision to award a £1,000 S137 grant to Nettleham Volunteers – Covid-19 related

(c)  To ratify Payments made – 01/04/20 – 30/04/20

(d)  To consider Bank Account balances at 30/04/20

(e) To consider the 2019/20 Year End Financial Monitoring Report

(f)  Grant Offer received from HCLG to undertake Neighbourhood Plan review - £8,98

(g) Council expenditure incurred under s.137 Local Government Act 1972 – for 2019/20

(h) To consider grant application from Nettleham Festive Market Committee - £226.75

(i) To ratify the setting up of 2 x monthly direct debits and one off annual payment for Zoom to enable hosting of Council virtual meetings 

9.    Planning Matters

To ratify comments received from the Planning Liaison Panel and submitted to WLDC, under Clerk’s delegated powers.

   1) 1 Brookfield Avenue                         Mrs. Melanie Gregory                                  140749

Planning application for single storey extension to rear and internal alterations

2)  20 Cliff Avenue,                                             Mr & Mrs Unsworth                          140838

Planning application for alterations to existing dormer, ground floor extension and dormer extension to the rear.

3) Harlequin House, 29, Wold View                 Mr Simon Hardy                                                 140876

Planning application for erection of two storey extension to front with thermal upgrade using external wall insulation to the entire exterior.   

4)  22, Cherry Tree Lane,                                   Mr D Leather                                                      140879

Planning application for front extension over existing garage and rear extension

5)  Land off, Deepdale Lane                              Mr Mark Mann                                   140938

Planning application for construction of 38no. Entry Level homes and associated infrastructure

6)  Land off Scothern Road,                             Mr Musson                                                         140946

Outline planning application to erect 7no. dwellings with access to be considered and not reserved for subsequent applications

7)  Chapters, 13, Parkside,                                 J Owens                                            140978

Planning application to erect raised ground floor balcony

8) 30 Baker Drive                                               Mr J Gray                                           140985

Planning application to erect boundary fencing

        9) Land off Deepdale Lane                                Mr M Mann                                        141032

Planning application for erection of 2no. affordable elderly persons bungalows

      10) 41 Greenfields                                            Ms C Dun                                        141058

       Planning application to remove existing garage and erect rear and side extension.                       

(b)  Appeals, Consents, Refusals and Withdrawals received

 i)    Appeals –

ii)    Decisions -

  • Land off The Hawthorns,                       Dixon, Gauke, Pickwell & Pickwell                140737

         Request for confirmation of compliance with condition 9 of planning permission 138494 of

         5/07/19.  Decision: Condition discharged - 27/04/2020

  • 23, Greetwell Lane                            Mrs M Hindle                                                  140777

      Request for confirmation of compliance with conditions 2 and 4 of planning permission 140003 granted 09 January 2020.   Decision: Condition Discharge Partially - 05/05/2020

  • 20 Cherry Tree Lane                                Mr Chris Bell                                                   140861

Planning application for side and rear extensions to include new garage, sitting area and 2 bedrooms.  Decision: granted time limit & conditions – 14/05/20

  • Plots 8 & 9 Deepdale Enterprise Park        Mr D Lui                                              141022

Planning application to erect 2 storey office building, with offices in roof space, and associated car park - resubmission of 140042.  Decision 22/4/20 - Granted time limit +conditions

(iii)  Consents/Approval of Reserved Matters

(iv)  Refusals

(c) Tree Applications –     

(d)  Update on outstanding planning matters

10.  Nominations, Appointments & Election of Representatives to local outside bodies

 (a)  Nominations and Appointments to Committees, Panels and Working Groups, (including, if appropriate, deputy/reserve

(b)  Election of Chairman of Property Committee

(c)  Election of Representatives to local outside bodies & arrangements for reporting back

11.  Personnel & Standards Panel – Recommendations Following

(a)   Review of Terms of Reference - (15 x Working Groups, Committees and Panels)

(b)  Review of Council’s Standing Orders in response to changes in legislation (Coronavirus)

(c)  Review of Council’s Financial Regulations

(d)  Review of the Council’s current policies, procedures and practices

12.  Property Committee Matters

(a)  To note the draft minutes of the Property Committee meeting held on 12 May 2020

13.  Council Matters

(a)   Review of delegation arrangements to Committees & staff

(b)   Review of the Council’s Risk Register

(c)   Review of the Council’s Assets Inventory including land, buildings and equipment

(d)   Review and approve renewal of insurance cover for all insured risks

(e)  Review of the Council’s and employees’ membership of other bodies (LGPS)

(f)   Review of annual subscriptions and memberships

14.  Correspondence for information only  To note general correspondence received

15.  Councillors Reports/Future Agenda Items

Councillor updates/reports and items for inclusion on the next agenda.  Councillors are respectfully reminded that this is not an opportunity for debate or decisions making

16. Date of Next Remote Meeting of the Parish Council – has been arranged for Tuesday 16 June 2020 commencing at 7.30pm

17.  To resolve to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the sensitive nature of the business to be discussed in relation to the following matters:-

(a)   To consider up to date quotations and agree renewal of gas & electricity provider – per recommendations from Property Committee 12.05.20

(b)   Staff training programme

(c)   Staffing update

(d)   Amendment to staff terms & conditions – in response to legislative changes

Mrs D Locker
Clerk & RFO Nettleham Parish Council                                                                
20 May 2020