Agenda - 14 July 2020



Following the introduction of new legislation Councils are now able to hold their meetings remotely.  The Parish Council will therefore be using Zoom online video conferencing to hold remote meetings, until further notice.

If you wish to attend the abovementioned remote meeting you will need to:

1) Email the Parish Clerk via no later than noon on Monday 13 July 2020, to advise. You will then be sent an email with a link to enable you to access this meeting. 

2) You will also need to register with Zoom and download the relevant software/app onto your computer, phone or ipad, in advance of the meeting.  To do this go to - press the ‘signup its free button’ and follow the onscreen guidance to register.

3)  Approximately 15 minutes before the meeting is due to start, you should click the link detailed in the email sent to you from the Council.  You may then be prompted to enter the User ID and password which will also be emailed to you. 

Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.  The public may address the council on current matters or issues that may become future agenda items.  Reports from County and District Councillors, representatives on outside bodies and the Police will be given at this time.


1     To resolve to receive apologies and accept reasons for absence received by the Clerk, prior to the meeting

2     Disclosure of interests in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations

(Declaration of any disclosable interest in a matter to be discussed at the meeting and which is not included in the register of interests.  Members are reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary or prejudicial interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer)

3     Notes of the Parish Council meeting held on 16 June 2020 to be approved as minutes

4     Clerk’s Report on matters outstanding (for information only)

5     Financial Matters

a) To Ratify Payments made – 01/06/20 – 30/06/20

b) To consider the Income & Expenditure report at 30/06/20

c) To consider the Council’s bank account balances at 30/06/20

d) To consider renewal of CPRE membership from 2/8/20 at £36

e) To consider Public Works Loan repayments – July 2020 and outstanding balances                                                                                                                                                                   

6  Planning Matters

a) To receive recommendations or observations on the following planning applications:-

1)  Corner Cottage, 27, East Street - Mr & Mrs J Downs - 141211

Listed building consent for conversion and extension to existing single storey outbuilding to form new accessible bedroom and bathroom.

2)  Corner Cottage, 27, East Street - Mr & Mrs J Downs - 141211

Planning application for conversion and extension to existing single storey outbuilding to form new accessible bedroom and bathroom.

3) 23, Shaw Way - Mr & Mrs D Fogg -141169

Planning application for a two storey and single storey rear extension with garage conversion

4)  73, Sudbrooke Lane - Mr Oliver Samkin - 141168

Planning application for a rear single storey extension

5)  Land off Deepdale Lane - Mr Mark Mann - 140938

Planning application for construction of 33no. Entry Level homes and associated infrastructure - Phase 2 - amended in line boundary, reduction in house numbers, changes to site layout & types

6)  Land off Deepdale Lane - Mr Mark Mann - 141032

Planning application for erection of 2no. affordable elderly persons bungalows and 5no. homes (change of description & additional information)    

(b) Appeals, Consents, Refusals and Withdrawals, Decisions received

i)   Appeal Decisions

  • Brown Cow Inn, Lincoln Rd - Mr R Wilkinson - APP/N2535/W/20/3244288.   Proposed change of use from pub to 3 bed dwelling, construction of 4 x 3 bed dwellings . Appeal dismissed (refused) - 30.06.20

ii)    Decisions

  • 30, Baker Drive - Mr Jason Gray - 140985. Planning application to erect boundary fencing. 19/6/20 - Granted time limit +conditions
  • Land off Scothern Road - Mr Musson - 140946.  Outline planning application to erect 7no. dwellings with access to be considered and not reserved for subsequent applications. Refused 15/06/20
  • 29, Wold View - Mr Simon Hardy - 140876.  Planning application for erection of two storey extension to front with thermal upgrade using external wall insulation to the entire exterior. Granted time limit +conditions 20/05/2020
  • 20, Cliff Avenue - Mr & Mrs Unsworth - 140838.  Planning application for alterations to existing dormer, ground floor extension and dormer extension to the rear. Granted time limit + conditions  27/05/2020
  • 1 Brookfield Avenue - Mrs. Melanie Gregory - 140749. Planning application for single storey extension to rear and internal alterations. Granted time limit +conditions 29/05/2020

(c) Tree Application – None

(d)  Update on outstanding planning

7     Property Committee Matters

a)  To consider the draft minutes from the Property Committee – 7 July 2020

b)  To receive an update about the proposed burial ground extension, into the Swathe

c)  To consider recommendations to Council – Covid related and opening of Council buildings/facilities 

d)  To consider recommendation to set up a Speed Watch Working Group

e)  To consider agreement for additional expenditure for an additional grass cut, if required

f)   To consider recommendations - review of sport club rents

8     Neighbourhood Plan Review

a)  To receive an update from the Neighbourhood Plan review group (CH)

9     Personnel & Standards Panel – Recommendations

a)  To commence recruitment process to the vacant post – Assistant Clerk

b)  To approve new and updated policies

i)  Vexatious or persistent complainants Policy (New)

ii)  Appointing Contractors & Project Review Policy (New)

iii) Disciplinary Policy (update)

iv) Councillor Vacancies (Co-option) Policy (update)

10   Council Matters

a) To consider applications for Co-option to the Councillor vacancy

b) To appoint to vacancies on Property Committee & Personnel & Standards Panel

c) To receive an update about development of a Communications strategy and publicity matters (PJ)

d)  To consider setting up a website review Working Group

e) To consider responses to Covid-19 update

11   Consultations

a) To consider response to Local Government Association – Councillor Code of Conduct

b) To consider response to WLDC – Draft Licensing Policy

c) To consider a survey response to WLDC - Climate, Environment and Sustainability Strategy

12   Correspondence Received (for information)

a) Request for the speed indicator device to be sited also on Sudbrooke Rd near Brookfields Ave

13   Councillors Reports/Future Agenda Items

14   Date of Next Remote Meeting of the Parish Council – has been arranged for Tuesday 15 September 2020 commencing at 7.30pm

15 To resolve whether to move into closed session and exclude the public and press, in accordance with the Public Bodies (Admissions to Meetings) Act 1960, due to the commercial or sensitive nature of business to be discussed

16   Items to be considered under Closed Session

a)  To provide an update following Staff appraisal      

Mrs D Locker
Clerk & Responsible Financial Officer                  
Nettleham Parish Council                                             
9 July 2020